Event Logistics Executive

Job Description

Job Type: Full-Time About Us: We are a dynamic team dedicated to organizing high-impact events in the Biotech and Biopharma space. Our events bring together industry sponsors, top and mid-level executives, students, early-stage executives, and startups. We host conferences and hands-on training workshops focused on skill development. Job Description: Position Overview: We are seeking a proactive Logistics Coordinator to manage the logistics of pre and post-event activities. This role involves scouting locations, detailing discussions with venue teams, and coordinating with the event team and manager to ensure all necessary details are covered. Key Responsibilities: Location Scouting: ● Identify and evaluate potential event locations. ● Conduct site visits and assess suitability for events. ● Negotiate terms and agreements with venue teams. Event Planning: ● List out all logistical details and requirements for events. ● Coordinate with the event manager and team to gather necessary information. ● Develop and maintain detailed event checklists. Coordination & Communication: ● Liaise with venue teams to ensure all arrangements are in place. ● Communicate effectively with internal teams and external partners. ● Provide support and guidance to team members and event participants. Pre and Post-Event Logistics: ● Manage the setup and breakdown of event venues. ● Ensure all logistical aspects are handled smoothly before, during, and after events. ● Address any issues that arise promptly and efficiently. Additional Skills (Preferred): ● Strong organizational and multitasking abilities. ● Excellent problem-solving and negotiation skills. ● Proficiency in event management software and tools. ● Ability to work in a fast-paced, dynamic environment. Qualifications: ● Bachelor's degree in Event Management, Logistics, Business Administration, or a related field. ● Proven experience in logistics or event coordination roles. ● Strong communication and interpersonal skills. ● Attention to detail and ability to manage multiple tasks simultaneously. ● Proficiency in Microsoft Office Suite and event management software. What We Offer: Competitive salary and benefits package. Opportunity to work with a diverse and talented team. Chance to make a significant impact in the Biotech and Biopharma industry. Professional development and growth opportunities. Job Type: Full-time Work Location: In person