Documentation Officer

Job Title: Documentation Officer Overseas Education

Job Summary

The Documentation Officer is responsible for handling, verifying, and maintaining all student-related documents required for overseas education admissions and visa processing. The role ensures accuracy, completeness, and timely submission of documents in compliance with university and embassy requirements.

Key Responsibilities

• Collect, verify, and organize student documents for university applications and visa processing.
  
• Ensure all documents meet the requirements of universities, embassies, and immigration authorities.
  
• Assist students in preparing Statements of Purpose (SOP), Letters of Recommendation (LOR), and other required documents.
  
• Coordinate with counselors to track application and visa documentation status.
  
• Prepare and submit applications to universities and follow up for offer letters.
  
• Maintain accurate records of student files in physical and digital formats.
  
• Update student data and document status in CRM or internal systems.
  
• Communicate with students regarding missing, incorrect, or additional documentation.
  
• Ensure confidentiality and security of all student documents.
  
• Stay updated on documentation requirements for different countries (UK, Canada, Australia, Europe, etc.).
  
• Support visa filing and interview preparation documentation.
  

Required Skills & Qualifications

• Graduation in any discipline.
  
• Strong attention to detail and organizational skills.
  
• Basic knowledge of overseas education and visa documentation processes.
  
• Good written and verbal communication skills.
  
• Proficiency in MS Office, email communication, and document management systems.
  
• Ability to handle multiple student files simultaneously and meet deadlines.
  

Experience

• 0-2 years of experience in overseas education documentation or visa processing preferred.
  
• Freshers with strong documentation and coordination skills may also apply.