Documentation Executive

Job Title: Documentation Executive – QA/QC Department

Department: Quality Assurance / Quality Control
Reports to: QA/QC Manager /Jt CEO
Location: F2 John Galt International , Badlapur MIDC (E) 421503,
Employment Type: Full-Time

Job Summary:

The Documentation Executive will support the QA/QC department by managing quality-related documentation and ensuring timely calibration and maintenance of instruments and equipment. The role includes maintaining records, coordinating calibration schedules, and assisting in compliance with industry and audit standards.

Key Responsibilities:

Documentation & Records Management

• Prepare, manage, and control all QA/QC documentation (SOPs, protocols, reports, inspection records, etc.).
• Ensure documents are reviewed, approved, and archived as per document control procedures.
• Maintain both soft and hard copies of quality-related documents in an organized and traceable manner.
• Coordinate with cross-functional teams to gather and update records on quality checks and compliance.

Calibration and Equipment Maintenance

• Maintain a detailed calibration schedule for all instruments and equipment used in QA/QC and production.
• Ensure timely calibration of instruments as per SOPs and regulatory guidelines.
• Keep calibration certificates, logs, and traceability records updated and audit-ready.
• Coordinate with external vendors or internal maintenance teams for calibration and servicing activities.
• Label instruments with calibration status and ensure expired instruments are not used.
• Assist in the maintenance of preventive maintenance records for equipment used in the lab/factory.

Compliance & Audit Support

• Support internal and external audits (ISO, GMP, IBR, etc.) by ensuring documentation and calibration records are in place.
• Maintain version control, change history, and document issue logs as per regulatory compliance.

Requirements:

Education:

• Diploma or Bachelor’s in Science, Engineering, Pharmacy, or a related field.

Experience:

• 1–3 years of experience in documentation or Related , preferably in a manufacturing or industrial setup.
• Experience with calibration documentation is an added advantage.(optional)

Skills:

• Strong understanding of document control procedures.
• Familiarity with calibration procedures and equipment maintenance tracking.
• Proficient in MS Office (Word, Excel) and document control software.
• Excellent organizational skills and attention to detail.
• Good written and verbal communication.

Job Type: Full-time

Pay: ₹15,000.00 - ₹18,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person