Documentation and Certificate Officer

Key Responsibilities:Documentation Management(FEMALE)

• Maintain, organize, and update all official institute documents including academic records, reports, certificates, and correspondence.
• Draft, proofread, and finalize official documents such as letters, circulars, memos, certificates, and notices for both students and institute operations.
• Ensure all documents adhere to the institute’s standards, formatting, and confidentiality protocols.
• Manage digital and physical filing systems for easy retrieval of records.

Certificate Management

• Prepare, verify, and issue student certificates, transcripts, mark sheets, and other academic credentials.
• Maintain a record of all issued certificates and ensure proper documentation for audits and inspections.
• Coordinate with relevant departments to verify information before certificate issuance.

Assistance to the Director

• Assist the Director in drafting, reviewing, and finalizing official communications, agreements, and reports.
• Prepare meeting agendas, minutes, and follow-up documentation for Director-level discussions.
• Manage schedules and track deadlines for documentation-related tasks assigned by the Director.
• Ensure smooth flow of information and documentation between the Director and other departments.

Compliance and Quality Assurance

• Ensure all documentation meets legal, regulatory, and institutional compliance requirements.
• Conduct regular audits of documentation to ensure accuracy, completeness, and timely updates.
• Implement and maintain documentation policies and standard operating procedures (SOPs) as directed.

Coordination and Support

• Coordinate with faculty, administration, and students for collection and verification of required documents.
• Support new initiatives related to documentation, certificates, or administrative efficiency.
• Act as a point of contact for queries related to documentation or certificates.

Qualifications and Skills:

• Bachelor’s degree in Business Administration, Management, Education, or related field.
• Proven experience in documentation, certificate management, or administrative assistance in an educational setting.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills with high attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint) and document management software.
• Ability to handle confidential information with discretion.
• Strong coordination and interpersonal skills, especially in assisting senior management.

Key Competencies:

• Accuracy and attention to detail
• Professionalism and discretion
• Ability to prioritize tasks and meet deadlines
• Strong initiative and problem-solving skills
• Teamwork and collaboration
• Adaptability to handle multiple documentation requirements

Job Types: Full-time, Permanent

Pay: ₹22,000.00 - ₹30,000.00 per month

Experience:

• Drafting: 1 year (Required)
• Records management: 1 year (Required)
• Compliance management: 1 year (Required)

Work Location: In person