Document Controller

We are looking for a full-time document controller to work within the Information Management department. The role entails the storage and management of documentation in line with company procedures. Furthermore, ensuring that project documentation and client deliverables are transmitted and received in accordance with project procedures using varied EDMS programs. The successful candidate must have the ability to work independently and be highly motivated whilst having a good appreciation of a deadline driven environment. They should be detail-oriented, dependable and trustworthy as they encounter complex and sensitive documents.

• Record issued documents in accordance with Project Life Cycle procedure.
• Receive and/or download drawings and documents from the EDMS and file in the appropriate directory.
• Provide the project manager with a schedule of documents received and transmitted including revisions.
• Filing electronic incoming documentation.
• Coordinate the issue and receipt of drawing information to the WSP offshore facility in India.
• Circulate received/downloaded documents to project team.
• Print A3 copies of all incoming drawings for distribution to the Project manager and Engineering disciplines.
• Keep a log of in-coming and out-going information.
• Upload drawings and documents onto EDMS in accordance with a schedule provided by the Project Manager (PM).
• Responsibility for high level review of project life cycle-controlled documents.
• Setting up and maintaining document issue sheets throughout entire project.
• Checking standard details on outgoing documents and drawings, for inconsistencies, revision changes and format.
• Plotting drawings to scale for engineer's review and issue.
• Scanning, Renaming, recording and filing incoming hard copies of drawings.

Mandatory Skills

• Prior experience with Share Point, Primavera, ProjectWise or other document control software and MS Word and Excel.
• Prior experience organizing, managing, and operating document control systems.
• Ability to retrieve, organize and assemble documents to satisfy information needs of other project staff.
• Excellent communication and organizational skills, both orally and written, including written reports and summaries, and presentations.
• Excellent, attention to detail, analytical skills, interpersonal skills, ability to multitask, experience with vendor audits.

Qualifications

• Diploma/Bachelor's degree
• Minimum of 5 years of experience in handling bigger projects