Document controller

Role Overview

The Document Controller will be responsible for managing all recruitment-related documents (CVs, contracts, medical and visa documents) ensuring proper filing, version control, and compliance with client and government requirements. This role is critical to maintaining smooth mobilization and audit readiness.

Key Responsibilities

• Maintain and update the document management system (Google Drive/SharePoint) for candidates and clients.
• Ensure proper scanning, naming, and filing of CVs, offer letters, medical reports, and visa documents.
• Track document status in Excel trackers and highlight missing or pending documents to recruiters.
• Coordinate with recruiters to collect required documents from candidates (passport, medical reports, certificates, etc.).
• Prepare document sets for client submissions and ensure they meet client and embassy specifications.
• Ensure version control and archival of documents as per company SOP.
• Assist in audit preparations (RA licensing, embassy verifications, compliance checks).
• Maintain confidentiality of sensitive documents (passport copies, contracts, etc.).
• Provide administrative support for recruitment drives and mobilization activities.

Key Skills & Competencies

• Strong organizational and documentation skills.
• Familiarity with Google Drive / MS Office (Excel, Word, PDF tools).
• Attention to detail and ability to spot inconsistencies in documents.
• Basic knowledge of recruitment documentation process (CVs, offer letters, medicals, visas).
• Ability to work under tight deadlines during bulk mobilization.
• Good communication skills to coordinate with recruiters and candidates.

Qualification & Experience

• Bachelor’s degree in Administration, HR, or related field (preferred but not mandatory).
• 1–3 years of experience in document management, preferably in recruitment, staffing, or project environments.
• Freshers with excellent organization and MS Office skills can be considered.

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person