Document Controller

Main responsibilities and tasks:

Assistant:

· Manage correspondence of contracting.

· Take important messages in absence of concerned officer and conveying them suitably.

· Develop and maintain well organized filing system that permits easy reference and rapid retrieval of information

· Do the administrative work necessary to keep the department operating in an efficient manner.

· Prepare and maintain monthly MIS for department under direction of concerned section head & department heads

· Co-ordinate with and get inputs from project engineering, electrical & instrument and quality assurance departments to prepare final documentation

· Maintain & adhere QMS/EOHS procedures/documentation

Document Controller:

· Document Transmittals and document tracking and expediting of document schedule BC end and client return under the lead of the PA's

· Distribution of documents via client's document handling systems

· Creating cover sheets for documents being transmitted to client (initial creation and updating in case of new document revision) in line with the project requirements

· Preparation of final documentation i.e. Service Manuals, Technical & Quality dossiers for all completed projects within given time frame

· Continuous improvement of document handling system and processes

· Education/experience/languages:

· Education & experience: Graduate with prior experience of 2-6 years

· Should possess the quality of Organized, Planner.

· Good IT-knowledge (PDF, Excel, Word, document transfer servers, internet-research, PowerPoint)

· Experienced with tools (SAP R/3, Windows 365, SharePoint, Excel®, Outlook, MS Office 10)

Language:

· English

· Language skill in German would be added advantage

Special requirements:

· To Manage the correspondence of effectively and efficiently

· Shows endurance and resistance

· Works quickly, is flexible, shows good concentration and works conscientiously and carefully

· Has a rapid perception

· Sees correlations and coherency within the documentation and project

· Shows commitment, interest and patience

· High sense of responsibility and loyalty

· Team player

Job Types: Full-time, Contractual / Temporary

Work Location: In person