District Coordinator

Job Title - District Coordinator

Company sector -Development Sector - Inclusive Education & Economic OpportunitiesS

tart date -ASAP!

Location - Araji Line, Varanasi

Timing - Working Hours - 8

Language - English & Hindi

Education - Graduate in any field

Salary- 45,000- 50,000pmExposure to special education preferred

Experience level:5 to 8 years of relevant experience, including managing a team of atleast 5 to 7 people, including remote team management. Managing program operations, including having a project foresight, resource allocation and management. Monitoring & evaluation of the program.

Passion: Advocate for Team Harmony

Competence level: High (we’ll need some showcase/demonstration of skills)

Professionalism: High (we’ll look for evidence of self-direction/ownership/project and team management)

About UsSol’s ARC is a registered NGO dedicated to inclusion and equity for individuals with special needs. For the past 20 years, we have worked to ensure that every child learns and every adult earns by providing education, vocational training, and economic opportunities for the educable and trainable special needs population.

What We NeedA district-level coordinator to lead on-ground implementation of inclusive education projects by liaising with government stakeholders, supporting trainings at cluster and district levels, Coordinate distribution and classroom observations. Link services where needed, and maintain clear data and timely reports.

Our main priorities are

1) Government Relations in Education

• Liaise with DM/BSA/BEO/DC/DIET/CMO, headmasters, teachers, special educators, and partner NGOs to secure buy-in and approvals.
• Represent the organisation in district meetings/workshops; align plans and remove bottlenecks.
• Maintain a contact map, meeting minutes, and action trackers with clear owners and dates.
• Monitor policy/orders and ensure timely compliance; flag risks and escalate to the Program Manager.
• Keep complete records of correspondence, approvals, and government communications.

2) Learning Materials Development & Workbook Distribution (coordination only; no content authoring)

• Collect school/cluster demand; confirm quantities, versions, and timelines.
• Coordinate with content/experts to ensure availability in adaptive formats (no drafting/editing).
• Plan dispatch and oversee last-mile distribution; maintain stock registers and handover receipts.
• Provide simple classroom usage demos/hand-holding as needed (no material creation).
• Capture teacher/student feedback; share a term-wise summary with content/program teams.

3) Field Operations

• Convert project milestones into district workplans, visit rosters, and checklists.
• Conduct school/classroom observations and give clear, non-technical feedback.
• Link eligible students to schemes/support; record referrals and follow-ups.
• Supervise day-to-day execution; Audit data inputs; monitor reportees; close action items; escalate resource needs early.
• Track risks and ensure fidelity to SOPs and timelines.

4) Capacity Building (support/co-facilitation; no material development)

• Support cluster/district trainings: mobilisation, logistics, attendance, and timekeeping.
• Co-facilitate/basic session support when requested by trainers.
• Collect participant feedback; track post-training adoption during follow-up visits.
• Hand-hold new team members: induction, joint visits, micro-goals, and follow-through.

5) Data Entry & Reporting

• Maintain MIS/trackers for visits, trainings, distributions, and health linkages.
• Curate evidence (attendance, photos, approvals) in an organised, retrievable structure.
• Submit weekly updates and monthly reports with highlights, issues, and next steps.
• Maintain contact/action registers and escalation logs; ensure data accuracy and completeness.

6) Collaboration with Health Department

• Coordinate with DHO/RBSK/ANM-ASHA for school health days, screenings, and referrals.
• Align calendars, roles, and documentation for joint activities; record outcomes.
• Track referred cases through assessment/intervention; escalate systemic barriers.
• Support school-level IEC on inclusion/health linkage as per plan.

Personal TraitsYou

• are respectful, positive, and people-centred
• build trust and strong relationships with schools and government teams
• are a self-learner who keeps improving
• enjoy field work and can also work independently
• like co-working and value in-person collaboration
• care about inclusion and dignity for all stakeholders

Professional TraitsYou are

• proactive and need minimal supervision
• professional, time-bound, and deadline-driven
• Demonstrates a strong work ethic and a growth mindset, readily learning new processes.
• quick to pick up new tools and SOPs
• able to understand program goals and align execution accordingly
• focused on function and outcomes (not paperwork for its own sake)
• very comfortable with English and Hindi communication (local dialect an asset)
• willing to travel across rural and urban areas as needed

Goals and AttitudesYou’re

• keen to learn and take direction while sharing practical recommendations
• open to feedback and improvement
• committed to reworking until field quality meets a high standard
• motivated to help build inclusive systems at scale
• willing to expand your range (e.g., facilitation, simple data insights) to improve delivery

SkillsDemonstrable Proficiency (that you can showcase) in:

• Government liaison (BSA/BEO/DC/DIET/CMO), meeting coordination, approvals tracking
• Field operations: school/classroom observations, visit planning, risk escalation
• Training support (cluster/district): mobilisation, logistics, attendance, follow-ups
• Teaching material distribution planning, last-mile tracking, simple feedback collation
• Report writing and MIS upkeep (weekly/monthly dashboards, evidence files)

Ideally, have or be interested in developing:

• Basic data analysis for decision-making (simple trends, follow-up lists
• Inclusive education exposure (CwSN, referrals, schemes, entitlements)
• Co-facilitation skills and on-the-job hand-holding for new team members

ToolsDemonstrable Proficiency with:

• MS Office/Google Workspace (Sheets, Docs, Slides), email, WhatsApp/teleconferencing
• File organisation and evidence management (attendance, photos, approvals)

Should be willing to self-learn and experiment with:

• Simple MIS dashboards/trackers (e.g., Google Sheets), basic survey tools (e.g., ODK/Kobo) to be added
• ChatGPT or equivalent for drafting/outline support
• Task boards (e.g., Trello/Asana) to be added

What we can offer:

• Working hours: as per local regional office working days and hours
• Positive, trust-based environment to be added
• Travel policies and reimbursements to be added
• Professional development/mentoring opportunities to be added

Experience Level:Mid-level (5-8 years) KPIs (brief)

• Government Relations: Monthly touchpoints with BSA/BEO/DC/DIET
• Learning Materials & Distribution: On-time delivery to schools; materials available inadaptive formats; positive user feedback collated.
• Field Operations: Visit schools each term; observations/school/term; eligible students referred to schemes/services with follow-ups.
• Capacity Building: sessions delivered as per plan; attendance; observable adoption in follow-ups; hand-hold all new team members.
• Data Entry & Reporting: weekly updates on time; data accuracy (spot checks); monthly report by 3rd working day with evidence attached.
• Health Dept Collaboration: Convergence plan by screenings/block/term; referred cases assessed within agreed TAT; unresolved cases escalated monthly.

Job Type: Full-time

Pay: ₹45,000.00 - ₹50,000.00 per month

Benefits:

• Paid sick time
• Work from home

Work Location: In person