Job
Description
As a Dispatch Coordinator (with Import/Export Invoice Handling) at PMT Machines Ltd., you will play a crucial role in ensuring smooth dispatch operations and managing export/import invoicing. Your responsibilities will include: - **Dispatch Management:** - Plan and execute dispatch schedules based on customer orders, production readiness, and logistics timelines. - Coordinate with the production, stores, and sales teams to ensure goods are ready for dispatch. - Supervise the loading, packaging, and movement of machinery and spare parts. - **Export & Import Invoicing:** - Prepare and verify all documents for domestic and international dispatch, including Commercial Invoices, Packing Lists, E-way bills, Delivery Challans, Proforma Invoices, Shipping Bills, ARE-1, Bill of Lading, etc. - Ensure all documents are compliant with GST, customs, DGFT, and incoterm regulations. - Coordinate with freight forwarders, CHA, and banks for export documentation and shipment tracking. - **System & Record Management:** - Maintain accurate records of all dispatched materials, invoices, and shipment documentation. - Update ERP systems with dispatch and invoice details. - Support internal audits and ensure document readiness for compliance checks. - **Coordination & Reporting:** - Track and monitor shipment status and provide timely updates to internal teams and customers. - Liaise with transporters for cost negotiation and timely pickups/deliveries. - Generate dispatch and invoicing reports for internal tracking and performance analysis. **Qualifications:** - Graduate in Commerce, Logistics, Business Administration, or a related field. - Diploma/Certificate in Export-Import Management, Logistics, or Materials Management is preferred. - 25 years of experience in dispatch coordination with exposure to export/import invoicing in a manufacturing company. At PMT Machines Ltd., a pioneer in precision machine tool manufacturing, you will be part of a team that delivers high-precision turning and grinding solutions to domestic and international markets. Enjoy benefits such as food, health insurance, paid sick time, and provident fund. Reliably commute or plan to relocate to Pune, Maharashtra, for this full-time position. As a Dispatch Coordinator (with Import/Export Invoice Handling) at PMT Machines Ltd., you will play a crucial role in ensuring smooth dispatch operations and managing export/import invoicing. Your responsibilities will include: - **Dispatch Management:** - Plan and execute dispatch schedules based on customer orders, production readiness, and logistics timelines. - Coordinate with the production, stores, and sales teams to ensure goods are ready for dispatch. - Supervise the loading, packaging, and movement of machinery and spare parts. - **Export & Import Invoicing:** - Prepare and verify all documents for domestic and international dispatch, including Commercial Invoices, Packing Lists, E-way bills, Delivery Challans, Proforma Invoices, Shipping Bills, ARE-1, Bill of Lading, etc. - Ensure all documents are compliant with GST, customs, DGFT, and incoterm regulations. - Coordinate with freight forwarders, CHA, and banks for export documentation and shipment tracking. - **System & Record Management:** - Maintain accurate records of all dispatched materials, invoices, and shipment documentation. - Update ERP systems with dispatch and invoice details. - Support internal audits and ensure document readiness for compliance checks. - **Coordination & Reporting:** - Track and monitor shipment status and provide timely updates to internal teams and customers. - Liaise with transporters for cost negotiation and timely pickups/deliveries. - Generate dispatch and invoicing reports for internal tracking and performance analysis. **Qualifications:** - Graduate in Commerce, Logistics, Business Administration, or a related field. - Diploma/Certificate in Export-Import Management, Logistics, or Materials Management is preferred. - 25 years of experience in dispatch coordination with exposure to export/import invoicing in a manufacturing company. At PMT Machines Ltd., a pioneer in precision machine tool manufacturing, you will be part of a team that delivers high-precision turning and grinding solutions to domestic and international markets. Enjoy benefits such as food, health insurance, paid sick time, and provident fund. Reliably commute or plan to relocate to Pune, Maharashtra, for this full-time position.
