Controller of Examination

Position Overview:

The Controller of Examination will assist the Controller of Examinations in planning, organizing, and executing all examination-related activities of the university. The role ensures smooth conduct of internal, mid-term, and end-term examinations, maintains academic integrity, ensures confidentiality of examination processes, and coordinates result preparation in compliance with university and regulatory standards (UGC, AICTE, NAAC, etc.).

Key Responsibilities:

1. Examination Planning & Administration

• Assist in the scheduling and implementation of internal and external examinations.
• Ensure timely preparation and communication of examination timetables, invigilation schedules, and hall arrangements.
• Oversee the printing, secure storage, and distribution of question papers.
• Ensure compliance with examination regulations, code of conduct, and confidentiality protocols.

2. Coordination & Monitoring

• Coordinate with Deans, Heads of Departments, and faculty for smooth conduct of examinations.
• Supervise examination centers, invigilation duties, and staff deployment.
• Monitor examination processes to prevent malpractice and ensure fairness.

3. Result Processing & Evaluation

• Supervise answer script collection, evaluation, moderation, and result compilation.
• Oversee result tabulation, verification, and timely publication of results.
• Coordinate revaluation, recounting, and grievance redressal processes related to examinations.
• Maintain digital and physical examination records in the ERP system.

4. Technology & Data Management

• Support the digitization of examination processes through ERP/automation systems.
• Maintain examination databases and ensure data accuracy, confidentiality, and security.
• Generate examination-related analytics, reports, and performance dashboards.

5. Compliance & Reporting

• Ensure adherence to university ordinances, UGC norms, and academic regulations.
• Prepare reports for statutory and accreditation bodies (NAAC, AICTE, NIRF, etc.) regarding examination statistics.
• Assist in framing and updating examination policies, SOPs, and manuals.

6. Leadership & Team Management

• Supervise examination cell staff and ensure timely completion of tasks.
• Train and guide staff on examination procedures, confidentiality, and ERP usage.
• Handle administrative correspondence related to examination matters.
• Accuracy and timeliness in result declaration.
• Compliance with examination policies and schedule
• Smooth execution of examinations without operational lapses.
• Improvement in automation and efficiency metrics.

Qualifications & Experience:

• Educational Qualification:

  Ph.D. in Management/ Engineering or Education

• Experience:

  Minimum

  15 - 25 years

  of experience in university/college examination systems, with at least

  5 years

  in managerial / Leadership role.

• Technical Proficiency:

  Hands-on experience with

  Examination ERP, MS Excel, MIS reporting

  , and document digitization.

• Knowledge:

  Strong understanding of UGC, AICTE, and university examination norms.