Job Title:
Location: Mumbai
Industry: Listed Company
We are seeking a qualified Company Secretary with 4 years of post-qualification experience, specializing in listing compliances, SEBI regulations, and IPO-related activities. The ideal candidate will ensure adherence to statutory and regulatory requirements and provide end-to-end support during IPO execution.
Key Responsibilities
1. Listing & SEBI Compliances
- Ensuring compliance with all regulatory and statutory requirements from a Secretarial perspective in connection with pre-IPO phase and during the process of IPO of a company.
- Ensure ongoing compliance with SEBI (LODR) Regulations, 2015, Companies Act, 2013, Prohibition of Insider Trading regulations and other applicable laws on an ongoing basis post IPO.
- Manage filings with Stock Exchanges (NSE/BSE) including quarterly, half-yearly, and annual submissions.
- Coordinate with stock exchanges, depositories (NSDL/CDSL), and SEBI for disclosures and clarifications.
- Monitor insider trading policies, disclosures, and maintain SDD (Structured Digital Database).
- Facilitating, convening and conducting Board, Committee and General Meetings, postal ballots, preparing agendas, recording minutes and ensuring timely follow-up on action items and ensuring required correspondence is done with stock exchanges prior to and after such meetings.
- Support corporate governance structuring, pre-IPO documentation, and regulatory clearances.
- Support in processes from DRHP till listing.
2. FEMA related compliances
- Preparation and filing of FCGPR, FCTRS, DI, ODI, FLA, APR, Form ESOP etc
3. Corporate Secretarial Functions
- Maintain statutory registers and records as required under the Companies Act.
- Review and track filing of forms and returns with MCA (ROC) on a timely basis.
- Draft board resolutions, notices, and agendas.
- Monitor and implement corporate governance practices and policies.
- Support group entities/subsidiaries with their secretarial compliance.
4. Investor-related functions and others
- Support in Investors communications
- Support in maintaining excels
- Ensure accurate maintenance of data repository
Qualifications & Skills
- Member of ICSI (Institute of Company Secretaries of India).
- 4 years of relevant experience in listed companies or companies which have undergone IPO process.
- Strong knowledge of SEBI regulations, LODR, Companies Act, and IPO process.
- Proficiency in MCA21, BSE, NSE, SEBI, NSDL, CDSL portals and other compliance platforms.
- Excellent drafting, communication, and organizational skills.
- Ability to work under pressure and manage multiple stakeholders.
- Managing communication with stakeholders (internal and external) and providing Corporate information and documents on a timely basis, including co-ordination with R&T Agents, stock exchanges, directors, auditors, advisors, merchant bankers and regulatory bodies.
- Staying up-to-date with regulatory changes and updates, and ensuring timely implementation of new requirements.
- Strong analytical and problem-solving skills, with the ability to identify and mitigate potential risks.
- Attention to detail and ability to maintain accurate records and sensitivity in handling confidential information.
- Capable of working independently with minimal supervision.
Preferred Background
- Prior experience in a listed company a must
- Exposure to corporate restructuring, ESOP implementation, or investor relations is a plus.
