Company Secretary

Required Experience: 2 to 4 Years

The Company Secretary is responsible for ensuring that the company complies with standard financial and legal practice and maintains high standards of corporate governance. The Company Secretary plays a vital role in the administration of the company, ensuring compliance with statutory and regulatory requirements and implementing decisions made by the Board of Directors.

Key Responsibilities:

• Board Support and Governance:
• Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs).
• Ensure the proper recording of minutes of board meetings, committee meetings, and AGMs.
• Provide legal, financial, and/or strategic advice during and outside of meetings.
• Keep the board and committee members informed of their legal responsibilities and ensure compliance with corporate governance and other statutory requirements.

Compliance:

• Ensure the company complies with relevant legislation and regulations, including the Companies Act, stock exchange requirements, and other statutory obligations.
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
• Ensure that policies are kept up to date and approved by the board when necessary.

Records Management:

• Maintain statutory books, including registers of members, directors, and secretaries.
• Deal with correspondence, collate information, write reports, and ensure decisions made are communicated to the relevant company stakeholders.
• Ensure the safe custody of the company seal, and ensure that it is used correctly and that the proper authority is obtained.

Liaison and Communication:

• Liaise with external regulators and advisers, such as lawyers and auditors.
• Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
• Act as the first point of contact for shareholders, ensuring that they receive the necessary information and support.

Financial and Administrative Duties:

• Oversee the administration of employee benefits, such as pensions and insurance.
• Manage and maintain company records, including those required for audit purposes.
• Handle any ad hoc requests or tasks that might arise concerning corporate secretarial functions.

Strategic Input:

• Participate in developing the company's strategic plans and provide insights on governance-related aspects.
• Ensure that the company’s policies and practices reflect the latest corporate governance standards and align with the company’s objectives.

Skills and Qualifications:

Educational Background:

• Professional certification, such as Chartered Secretary (ICSA).

Experience:

• Proven experience as a Company Secretary or in a similar governance role.
• Experience in dealing with regulators and stock exchanges.

Skills:

• Strong understanding of corporate law and governance.
• Excellent organizational and time management skills.
• Ability to work under pressure and meet tight deadlines.
• Exceptional communication and interpersonal skills.
• High level of attention to detail and accuracy.
• Strong analytical and problem-solving skills.

Technical Proficiency:

• Proficient in Microsoft Office Suite.
• Familiarity with company secretarial software.

Working Conditions:

• The position may require extended hours during peak periods, such as AGM seasons or during the preparation of key reports.
• May involve occasional travel to attend meetings and training sessions.