Company Secretary

Education:

• Experience:

  5-7 years of experience in company secretarial functions, with at least 5 years in a

  listed company

• Strong knowledge of SEBI, Companies Act, FEMA, and Secretarial Standards (SS-1 and SS-2)

Statutory & Regulatory Compliance

• Ensure compliance with the

  Companies Act, 2013

  ,

  SEBI LODR

  ,

  Securities Contracts Regulation

  , and

  Listing Agreement

  .
• Maintain statutory registers and records.
• File necessary returns and reports with

  ROC

  ,

  SEBI

  ,

  Stock Exchanges (NSE/BSE)

  , and

  other regulators

  in a timely manner.

2. Board & Committee Management

• Organize and manage

  Board Meetings

  ,

  AGMs

  ,

  EGMs

  , and

  Committee Meetings

  (Audit, Nomination & Remuneration, CSR, etc.).
• Prepare agendas, board packs, notices, and detailed minutes as per legal standards.
• Ensure directors disclosures and declarations are up to date.

3. Corporate Governance

• Advise the board on

  good governance practices

  , board evaluation, and compliance with

  corporate governance norms

  .
• Monitor changes in relevant legislation and ensure the company is prepared for compliance.

4. Stock Exchange & SEBI Disclosures

• Handle timely disclosure of material events to

  stock exchanges

  .
• Ensure compliance with the

  SEBI (PIT) Regulations

  ,

  SAST

  ,

  LODR

  ,

  Insider Trading Policy

  , and

  Code of Conduct

  .
• Monitor insider trading norms and manage the trading window.

5. Secretarial Audit & Annual Reports

• Coordinate with Secretarial Auditors and ensure smooth completion of

  Secretarial Audit

  and compliance with

  Form MR-3

  .
• Prepare the

  Annual Report

  , including Directors' Report, Corporate Governance Report, and MGT-9.

6. Shareholder & Stakeholder Management

• Act as liaison between shareholders and the company.
• Address investor grievances, oversee RTA coordination, dividend distribution, and share transfers.
• Support investor relations and handle queries from institutional investors or analysts if needed.

7. Legal Support & Recordkeeping

• Support the legal department in drafting/vetting agreements, contracts, and legal opinions.

Maintain all statutory records and company policies

sheetal.c@cielhr.com.