Company Secretary Associate

Job Description

Job Description: Deputy/Associate Company Secretary (Fresher) Location: Bengaluru Reporting To: Company Secretary (L1) MD/Board (L2) Group: Optimo Capital Position Type: Full-time Experience: Fresher with ICSI qualification (Must have completed mandatory Company Secretary training) Role Overview We are looking to hire a qualified Deputy/Associate Company Secretary (CS) who has recently completed their training and is ready to independently manage routine corporate secretarial matters. The selected candidate will assist in ensuring compliance with the Companies Act, 2013, for two private limited companies under the same group and applicable RBI guidelines for NBFCs, as well as other regulatory requirements. Key Responsibilities RoC Filings: Preparation and filing of statutory forms, returns, and documents with the Registrar of Companies (MCA V3 portal). Maintenance of statutory registers and records in accordance with the Companies Act, 2013. Board, Committee, and Shareholder Meetings: Drafting and circulating Board/Committee meeting notices, agendas, and minutes. Coordinating shareholder meetings, including drafting resolutions and handling filings related to approvals. Keeping track of action items arising from meetings. Compliance Monitoring & Documentation: Maintaining compliance calendar and proactively ensuring adherence to statutory deadlines. Assisting in internal documentation and record-keeping. RBI & NBFC Compliance: Assist in monitoring and ensuring compliance with applicable RBI Master Directions, circulars, and guidelines relevant to NBFC operations. Help in preparation and filing of periodical returns and submissions to RBI. Track changes in the regulatory framework and support in implementing necessary changes internally. Lender Correspondence: Preparing and maintaining documentation required for correspondence with banks and financial institutions, including certificates and compliance declarations. Coordinating execution of lender-related documents where applicable. Support in Secretarial Audits and Annual Filings: Preparing inputs for secretarial audit and working with statutory/secretarial auditors for smooth closure of annual filings. Required Qualifications Qualified Company Secretary (ACS) Completed training as prescribed by ICSI Strong knowledge of the Companies Act, 2013 and an understanding of RBI regulations applicable to NBFCs Familiarity with MCA portal and e-filing processes Excellent drafting and communication skills Proficient in MS Word, Excel, and PowerPoint Preferred Attributes Right temperament to work in a start-up by collaborating with cross functional teams and helping/assisting them to attain common objectives. Ability to identify and resolve existing problem statements, as well as to anticipate and proactively prepare for potential future challenges. A positive and can-do attitude. Resilience in the face of set-backs and feedbacks. Comfortable operating in lean teams.