Job
Description
Work Timings: 12:30 PM to 9:30 PM/ 4:30 PM to 1:30 AM/5:30 PM to 2:30 AM Qualification: Graduate / Postgraduate Experience: 0-2 years About Brickwork India: Brickwork India founded in 2005 is a global leader in providing Admin and Business Support assistance. Brickwork has experience in supporting diverse clientele ranging from Fortune 500 companies, Mid-size companies, Start-ups and busy CXOs from across 179 countries. With a strong focus on Business innovation, Customer excellence, and People practices, Brickwork has received numerous awards, including the Great Place to Work, Customer Obsession award recognised by CII, and has also received extensive media attention through more than 100 publications including the 2 New York Times bestsellers, The World is Flat by Thomas Friedman and "The Four-Hour Work Week" by Tim Ferriss. Position Purpose: Provide virtual admin support to senior executives of fortune 500 companies located across multiple geographies. As a virtual admin, perform various administrative tasks, including scheduling meetings and Calendar management, Document management, Travel & Expense management, Invoice processing, and other miscellaneous tasks. The role requires to be proactive, methodical, organized multi-tasker, solution-oriented with a can-do approach and deliver high quality work in a timely manner. Primary Responsibilities: 1. Effectively communicate with global customers through email / phone / chat. 2. Organize and prioritize tasks to meet diverse project timelines set by the customer. 3. Schedule meetings, appointments across various locations and time zones. 4. Book conference rooms and organize supplies. 5. Coordinate and organize business travel, including flights, hotels & ground transportation. 6. Prepare expense reports, reconcile, and track in expense tool. 7. Update online databases, upload content, and manage permissions. 8. Assist in the creation, designing, organising, and formatting PowerPoint slides. 9. Create Purchase orders, process invoices and vendor management support. 10. Assist with ad-hoc projects and tasks assigned by the customer. 11. 100% adherence to project timelines, quality standards and expected efficiency. 12. Handle sensitive information with discretion and always maintain confidentiality. Competencies / Skills: 1. Competent in MS Outlook, MS Excel, MS Word, and MS PowerPoint. 2. Excellent written and verbal communication skills in English. 3. Professional, empathetic, and adaptive to customers working styles. 4. Methodical and organized multi-tasker. 5. Solution-oriented with a can-do approach. 6. Understand people dynamics, hierarchies and communicates accordingly. 7. Discreet, trustworthy, and ethical. 8. Proactive, resourceful, collaborative, and knowledgeable. 9. Prompt, courteous and efficient.
