Branch Accountant

ROLES & RESPONSIBILITIES OF BRANCH ACCOUNTANT

The Chief role of Branch Accountant is to ensure proper maintenance of all accounts related to the designated branch.

1. Job Role : Fee Collections

Collection of fee from parents as per modes present in the branch for Orchids and schoolshop Pvt. Ltd

Issuing the receipt after fee collection

Updating the concession as per the policy (any concession out of the policy needs to be updated only after approval)

Keeping a track of bounced cheques and collecting fine as per the directions of the management

Blocking/Unblocking students as per due status and making sure fine is collected for all applicable students

All collections need to be updated in the ERP software and the Daily Collection Report(DCR) on a daily basis

Fee due follow ups through calls, bulk sms, etc

2. Job Role : Payments

Vendor payments to be done in accordance with the compliance policies

Understanding of all aspects with respect to vendor payments and petty cash payments

Ensuring selection of appropriate account heads for recording expenses

Very important to understand the basics of TDS & GST

For more than 5000 payment, send to central office to process by cheque or online on weekly basis

3. Job Role : JODO

Explain the functioning of JODO third party app to Parents

Explain the EMI options to Parents

4. Job Role : Safekeeping

Receipts, Voucher Books, Invoices, Cash & Cheques and agreements should be safely guarded and maintained in proper state. It should be under lock and key.

5. Job Role : Reconciliation

Reconciliation of daily collections & expenses at the branch has to be done on a daily basis with respective modes of transactions (Cash/Cheque/Online/POS/Internet).

6. Job Role : Database Maintenance

Should make sure all the students present are active in the system in the respective branch.

All students taking transport should be assigned a transport Facility.

7. Job Role : Operation Manager Works

Total paid and due report twice a day

Daily Collection Report with percentage (including one shot and installment wise)

Collection report with counts (For Ex - How many students paid for 1st inst 2nd Inst and 3rd Inst, one shot paid and Books paid count.)

Active Strength for the AY

Daily Collection Report with student details

Google sheet updation for the same Books and uniform paid data along with the student details as well as count details.

Books and uniform paid data the same which will update in google sheet on daily basis.

Fee due report

All fee paid detail report along with strength will be given on weekly basis

Also ensure compliance to any other directions and duties issued/assigned by the School Principal/ Operation Manager from time to time.