Job
Description
This role focuses on financial accuracy, reporting integrity, and operational support across the agency As a Bookkeeper, you will be the backbone of our financial tracking, reconciliation, and reporting systems, helping Gigabrain operate with clarity, precision, and profitability Day-to-Day Duties:Maintain and reconcile all financial records including client invoices, reimbursements, payroll entries, and operating expenses Oversee weekly and monthly reconciliations of bank accounts, credit cards, and third-party platforms (Stripe, PayPal, Amazon, etc ) Track and report client retainers, bonuses, and ad spend reimbursements with accuracy Ensure accurate categorization of agency expenses and client-related transactions across multiple accounts Work closely with the Brand Management team to verify revenue recognition and service delivery are aligned Support onboarding/offboarding financial setup for new and exiting clients Prepare monthly P&L statements segmented by department and client Maintain clean, audit-ready books using QuickBooks Online or similar platform Track accounts receivable and follow up on overdue invoices in coordination with Account Managers Support tax preparation and liaise with external accountants and legal teams as needed Maintain detailed documentation and SOPs for all financial processes Roles & Responsibilities:ClickUp tasks and financial processes are tracked and updated consistently Accurately record Amazon-related financial activity including reimbursements, PPC charges, and client budget adherence Collaborate with the Advertising and Brand Management teams to ensure financial KPIs are met Lead the monthly close process and ensure all journal entries, adjustments, and reviews are completed on time Manage software subscriptions, contractor payments, and internal reimbursements with clear documentation Flag any financial discrepancies, risks, or unusual activity for leadership review Work with team leads to monitor department-level spend vs budget Create and maintain detailed financial dashboards or summaries for internal use
