Billing Executive

1. Billing and Invoicing:

• Prepare and generate E-Invoices & E-way bills based on sales orders, contracts, or other related documentation.
• Ensure the accuracy of E-Invoices, including taxes, discounts, and other applicable charges.
• Monitor and track overdue payments and follow up with customers for timely collections.
• Ensure that all required documents (e.g., invoices, packing lists) are attached and accurate before dispatch.
• Coordinate with the production team to ensure that the right products are picked and packed for delivery.

2. Dispatch Management:

• Organize and schedule dispatch operations, co-ordinate with transporter for dispatch of goods on time
• Ensure the timely dispatch of goods based on customer orders and shipping schedules.
• Monitor shipment progress and track the movement of goods to ensure timely delivery.

3. Record Keeping and Documentation:

• Maintain and update billing records in the accounting system.
• Ensure all billing documents are filed and stored in an organized manner.
• Update client information and payment history regularly in the system.
• Update inventory systems and databases to reflect the dispatched items and quantities.

4. Payment Processing:

• Process payments received from clients, ensuring correct allocation to respective accounts.
• Coordinate with the finance department to reconcile payments and outstanding balances.

5. Handling Customer Inquiries:

• Respond to customer inquiries related to billing issues, disputes, and clarifications.
• Resolve billing discrepancies in a timely manner and escalate unresolved issues to senior management.
• Work with the sales or customer service team to ensure accurate billing details.

6. Reporting:

• Prepare and provide billing-related reports to management as needed.
• Assist with financial reporting related to revenue recognition, aging reports, and financial audits.

7. Compliance and Taxation:

• Ensure that all billing processes comply with relevant tax laws and regulations.
• Work with the accounting team to ensure that applicable taxes are correctly applied.

8. Collaboration:

• Collaborate with other departments (sales, finance, and customer service) to ensure a smooth billing process.
• Participate in process improvement initiatives to streamline billing procedures.

Required Skills and Qualifications:

• Education: A Bachelor's degree in Commerce, Accounting, Business Administration, or a related field is preferred.
• Experience: Minimum 1-2 years of experience in billing, accounting, or a related field.
• Technical Skills:
• Proficiency in accounting software (Tally Prime).
• Familiarity with Microsoft Office Suite (Excel, Word).
• Knowledge of invoicing systems and financial procedures.
• Attention to Detail: Strong focus on accuracy, ensuring that invoices and financial records are correct.
• Communication Skills: Ability to effectively communicate with clients and internal teams to resolve billing-related issues.
• Problem-Solving Skills: Ability to handle billing discrepancies and offer solutions.
• Time Management: Capable of handling multiple tasks, ensuring that billing deadlines are met.

Preferred Skills:

• Experience in the industry: Experience in manufacturing industries may be advantageous.
• Certifications: Certification in accounting (Tally) may be preferred.

Job Type: Full-time

Pay: Up to ₹15,000.00 per month

Work Location: In person