Billing Engineer - Trivandrum Location

Areas of Responsibility Description Infrastructure Billing Verify infrastructure bills by cross-checking with work orders, drawings, specifications, and approved materials. Verify & manage Invoices & payment for various projects. Collaborate with Site Engineers, Zonal Infra Managers, and vendors to resolve discrepancies in bills. Coordinate with contractors & vendors to verify their bill and ensure timely payments. Liaise with vendors to ensure timely submission of tax invoices after bill verification. Create Goods Received Notes (GRNs) for the billed quantities to ensure records match physical delivery. Initiate and facilitate the payment process by securing necessary management approvals. Provide detailed clarifications to the audit and accounts team regarding queries on bills and payments. Signage Billing Verify Signage bills by evaluating Purchase Order, Installation Photos, Installation certificate, Standard Operating Procedure (SOP), OEM Warranty Certificate, Branch NOC and Tax Invoices for accuracy and compliance. Work closely with Branch Managers, Site Engineers, Zonal Infra Managers, and vendors to resolve discrepancies in invoices and ensure accurate documentation. Obtain NOCs from branches to confirm satisfaction with installations and service quality. Request credit notes or revised tax invoices for any additional claims or corrections required. Create Goods Received Notes (GRNs) for approved quantities to maintain accurate records. Secure necessary approvals with Finance team for vendor payments MIS Maintain detailed records of all payments made against POs and Work Orders. Prepare and submit comprehensive monthly reports to management Maintain and update a Warranty & Quantity Tracker for signage boards installed across 4000+ branches. Ensure all records, invoices, and payments are compliant with company policies and standards. Maintain records of all billing related documentation for auditing & compliance Vendor Management Provide comprehensive guidelines to newly empaneled vendors on the bill clearance process, including required documentation, timelines, and standards. Coordinate with the Finance team, vendors, and internal stakeholders to resolve payment-related issues promptly. Facilitate the collection of No Objection Certificates (NOCs) from branches to confirm satisfaction with installations or services.