Back Office Executive

Job Description

Department: Procurement / Supply Chain Industry: Retail Location: Kathawada ahmedabad Reports To: Purchase Manager / Supply Chain Manager Job Summary: The Purchase Executive is responsible for sourcing and procuring products and materials necessary for retail operations. The role involves vendor management, cost negotiations, inventory coordination, and ensuring timely delivery to meet business needs. The ideal candidate will have strong negotiation skills, attention to detail, and a deep understanding of retail supply chains. Key Responsibilities: Source and evaluate new suppliers/vendors and maintain strong working relationships. Negotiate pricing, credit terms, and delivery timelines to ensure cost-effectiveness. Prepare and issue accurate purchase orders based on inventory requirements and sales forecasts. Monitor supplier performance, product quality, and delivery schedules. Coordinate with warehouse, inventory, and sales teams to manage stock levels efficiently. Conduct market research to stay updated on product trends and price fluctuations. Maintain accurate procurement records, vendor contracts, and price lists. Ensure compliance with company procurement policies and relevant legal regulations. Assist in planning for seasonal procurement and promotional activities. Generate regular reports on purchasing metrics, cost savings, and supplier performance. Qualifications: Bachelors degree in Supply Chain Management, Business Administration, or a related field. 24 years of experience in procurement or purchasing, preferably in the retail industry. Knowledge of supply chain procedures and vendor management best practices. Proficiency in MS Excel, ERP systems, and procurement software. Strong negotiation, analytical, and communication skills. Ability to work under pressure and handle multiple priorities. Preferred Skills: Familiarity with retail inventory systems and POS data analysis. Experience in handling imports or sourcing from multiple regions (if applicable). Knowledge of product categories relevant to the companys retail offerings.