Back Office Executive

Job Summary:

The Back Office Executive will be responsible for providing administrative, operational, and data support to ensure smooth functioning of telecom infrastructure projects. The role involves documentation management, data entry, coordination with field teams, vendor billing, and report generation. The ideal candidate should possess excellent organizational and communication skills with a good understanding of telecom site operations and back-office processes.

Key Responsibilities:1. Documentation & Data Management:

• Maintain and update all site-related documentation, including site acquisition papers, lease agreements, EB bills, NOCs, and project completion reports.
• Ensure accurate data entry and record-keeping in ERP or project management systems.
• Verify and update asset, material, and site inventory data in coordination with the logistics and technical teams.
• Safeguard confidential company and vendor documents through proper filing systems (both physical and digital).

2. Coordination & Communication:

• Act as a liaison between field engineers, vendors, and internal departments (finance, operations, and supply chain).
• Track work progress, project milestones, and site status updates from field teams.
• Follow up with vendors and site coordinators for pending documentation, invoices, and reports.
• Support regional or zonal operations teams by providing accurate and timely information.

3. Reporting & MIS:

• Prepare and update daily, weekly, and monthly MIS reports for management review.
• Generate reports related to site status, energy consumption, rentals, O&M activities, and billing.
• Assist in data analysis for performance tracking and operational efficiency improvements.

4. Vendor & Billing Support:

• Assist in vendor registration, invoice processing, and payment follow-ups with the accounts department.
• Cross-verify bills and supporting documents for accuracy before submission.
• Maintain vendor databases and update contract details and service records regularly.

5. Administrative Support:

• Handle email correspondence, scheduling, and coordination for project meetings.
• Ensure timely submission of compliance reports and updates to senior management.
• Support in asset tracking, travel coordination, and other office administration tasks.

Job Type: Full-time

Pay: ₹9,521.90 - ₹10,000.00 per month

Work Location: In person