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Associate Commercial Executive

Associate Commercial Executive

Kantar

2 - 5 years

5 Lacs

kochi

Posted:2 months ago| Platform:

Apply

Skills Required

erp finance macanomy finance system operation

Work Mode

Hybrid

Job Type

Full Time

Job Description

Job Title: Associate Commercial Executive

Location: Kochi Field office (Kerala)

Reporting To: Regional lead Finance

Role Overview

The Field Office Account Executive ensures accurate financial operations, compliance, and administrative support at the branch level. This role bridges field activities with central finance, maintaining transparency, efficiency, and control across all accounting and operational functions.

Key Responsibilities

Accounting & Financial Operations

Verify and process supplier and freelancer bills via KOOL platform, ensuring accuracy and compliance with POs and assignments.
Review TA/DA claims for freelancers and field executives, validating supporting documents and calculations.
Monitor and control field office expenses against approved budgets.
Compile monthly fund requirements and initiate advance requests.
Track and reconcile respondent incentives; supervise storekeeper activities and conduct monthly stock audits.
Maintain provisions for unbooked expenses and update shared statements with HO monthly.
Track fixed assets and conduct annual physical verification.

Procurement & Vendor Management

Assist in procurement: collect vendor quotes, negotiate terms, finalize orders, and set up POs.
Facilitate new vendor registrations (freelancers and suppliers).
Renew supplier agreements and reconcile vendor accounts.
Resolve open POs, GST discrepancies, and support audit processes.

Administration & Compliance

Oversee daily office maintenance and general upkeep.
Manage non-field supplier POs and ensure timely payment of utility bills (electricity, telecom, courier, etc.).
Coordinate bookings for hotels and cabs as needed.
Procure and manage office stationery and suppl
Renew local compliance documents (PE, labor licenses) as required.

Documentation & Audit Support

Ensure proper record-keeping of financial and administrative documents.
Provide timely support during internal and external audits.

Skills & Competencies

Strong attention to detail and numerical accuracy
Proficiency in accounting platforms (e.g., KOOL/Maconomy)
Vendor negotiation and relationship management
Knowledge of local compliance and labor regulations
Effective communication and coordination skills
Ability to multitask and manage priorities independently

Note

Responsibilities may vary slightly depending on location and specific agreements with the Office Head and Commercial Team.

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Associate Commercial Executive