Assoc. I, Administrative Services

Job Description

Associate I , Administrative Services

Overview:

The Associate, Administrative services will be responsible to ensure smooth day-to-day operations by managing various administrative tasks, supporting BU staff, and facilitating communication and coordination within the unit and CFT.

Key responsibilities:

• Vendor creation processes for all types of PO & NON-PO VENDORS to ensure timely and compliant vendor on-boarding

• Handling Pre & post event Documentation & logistic for Oncology events including 3rd Party, ISP, INTERNATIONAL events, Media, MCM and C2C while also supporting for HCP meetings

• Ensure all requirements for speaker status, Go Verify, due diligence, and DCR compliance are met prior to events, supporting seamless execution and regulatory adherence

• Supporting our events including RISE and cycle/business meeting events, ensuring smooth coordination & execution

• BU compliance SPOC for supporting & reviewing event creation, submission & closure processes utilizing Veeva (Salesforce) to ensure accuracy & compliance.

• BU SPOC for timely submission of the monthly CCC slides post coordination and internal team approval

• Ensuring proper audit documentation prior to payment processing to ensure adherence to compliance standards

• Process payments through PRH in Veeva & PPR in comet

• Raise Purchase Orders (POs) & submission of invoices to facilitate smooth financial operations

• Allocations of budget on an event-wise basis in Veeva

• Manage finance-related tasks such as monthly provision tracking to maintain budget accuracy, track monthly Promotional Expenses for the BU

• Track and maintain databases from a MCAAS Audit perspective to support accurate reporting and monitoring

• Leading Self-audit with Marketing team prior to audit

• Raising Request to global procurement for legal documentation with new & existing vendor (Agreements)

• Provide secretarial support including calendar management, travel bookings, and expense tracking for the Oncology Business Unit Head

• Maintain various trackers and databases to support team operations and facilitate efficient workflow

• Creating and maintaining Discount Approval Forms (DAF) for various private and government accounts

• Processing and collecting data and documents for Tender Submissions by coordinating with Legal, Finance and other functions.

Job Requirements:

• Prior experience in administrative support or office management

• Strong organizational and multitasking skills with attention to detail.

• Excellent verbal and written communication skills.

• Ability to work independently and as part of a team.

• Problem-solving attitude and ability to prioritize tasks effectively.

Current Employees apply HERE

Current Contingent Workers apply HERE

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Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Required Skills:

Preferred Skills:

Job Posting End Date:

• A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
  

Requisition ID:R358380