Assistant / Program Officer

You will be serving as an Executive Assistant to the Executive Director (ED) in this role. It is essential to have 2 years or more of experience in a relevant position to fulfill the responsibilities effectively. Your primary role will involve supporting the Executive Director by handling administrative tasks, logistical arrangements, and communication functions within the ED's Office. Your objective will be to ensure the smooth day-to-day operations of the office. Additionally, you will be responsible for providing dedicated support to the Board of Trustees by managing their administrative needs, coordinating travel arrangements, and overseeing the execution of tasks related to the ED and the Board's activities. Your key responsibilities will include managing the ED's daily meeting schedule, scheduling appointments with approval after noon, handling correspondence such as emails and letters, and ensuring regular updates to the Google Calendar. You will also be required to coordinate all travel arrangements, both domestic and international, for the ED and Board members. This includes making flight and accommodation bookings, as well as managing VISA processing requirements. Furthermore, you will be responsible for maintaining the ED's office records, library, contact databases, and archiving published articles and documentation. It will also be part of your role to manage the documentation and data archives related to the Executive Director consistently and efficiently.,