Assistant Manager (Pharmacy Procurement)

Job Description

Role & responsibilities: Vendor Management: 1. Identify, evaluate and select pharmaceutical suppliers, wholesalers and distributors. 2. Establish and maintain relationships with approved vendors, negotiating favorable terms and agreements. Procurement Planning: 1. Collaborate with pharmacy management to forecast medication and supply needs. 2. Develop procurement plans and strategies to ensure a consistent supply of necessary items. Order Processing: 1. Oversee the creation and processing of purchase orders for pharmaceuticals, medical supplies and equipment. 2. Ensure that orders are accurate, timely and compliant with hospital policies. Cost Optimization: 1. Monitor and control procurement costs to ensure cost-effectiveness. 2. Explore opportunities for bulk purchasing, volume discounts and cost-saving strategies. Inventory Management: 1. Collaborate with pharmacy staff to maintain appropriate inventory levels. 2. Implement efficient inventory control and tracking systems. Quality Assurance: 1. Ensure that all procured pharmaceuticals and supplies meet quality standards and regulatory requirements. 2. Collaborate with quality assurance and pharmacy staff to address any quality or compliance issues. Contract Negotiation: 1. Negotiate supply contracts and agreements with vendors and suppliers. 2. Ensure contract terms are favorable and compliant with hospital regulations. 3. Regulatory Compliance: 4. Stay informed about healthcare regulations, pharmaceutical laws and compliance requirements. 5. Ensure that all procurement practices align with legal and regulatory standards. Budget Management: 1. Assist in developing and managing the pharmacy procurement budget. 2. Monitor and control expenses to stay within budgetary constraints. Data Analysis: 1. Utilize data and analytics to assess the performance of procurement activities. 2. Identify trends, opportunities for improvement and cost-saving measures. Emergency Preparedness: 1. Develop and maintain contingency plans for procurement, especially during supply shortages or public health crisis. Team Collaboration: 1. Work closely with the pharmacy team to align procurement activities with patient care needs. 2. Ensure effective communication and collaboration among different departments. Reporting: 1. Prepare reports and documentation related to procurement activities for review by senior management, regulatory agencies and audits. Required skill sets: 1. Knowledge of pharmaceutical and medical supply regulations and standards. 2. Strong negotiation, vendor management and contract management skills. 3. Proficiency in data analysis and procurement software. 4. Excellent communication, problem-solving and organizational skills. Preferred candidate profile D. Pharma / B. Pharma