Assistant Company Secretary

Job Description:

Key Responsibilities

1. Secretarial & Governance

• Ensure full compliance with the Companies Act, 2013, SEBI Regulations, and other relevant statutes.
• Convene, conduct, and document Board, Committee, and Shareholder meetings, including preparation of agendas, notices, and minutes.
• Maintain statutory registers, corporate records, and regulatory filings with ROC, SEBI, and other authorities.
• Draft and vet Board Resolutions, Investment Committee resolutions, and internal governance policies.
• Advise management and the Board on corporate governance, director appointments, and disclosure norms.

2. Regulatory & SEBI Compliance

• Act as the Compliance Officer under SEBI AIF Regulations, ensuring all reporting and disclosures are made within prescribed timelines.
• Handle SEBI correspondence, inspections, and periodic filings, including Form A, compliance reports, and investor disclosures.
• Maintain and update the compliance manual covering AIF operations, investment processes, valuation, and investor communications.
• Liaise with trustees, custodians, auditors, and SEBI officials on compliance and governance matters.

3. Legal & Documentation

• Review, draft, and negotiate fund documents, placement memorandums, term sheets, subscription agreements, and transactional documents.
• Support deal execution and due diligence for investment banking mandates and fund investments.
• Coordinate with legal counsel for structuring, documentation, and regulatory interpretations.
• Maintain a repository of all legal contracts, NDAs, and regulatory correspondence.

4. Investor Relations & Reporting

• Oversee investor onboarding, KYC/AML verification, and capital call documentation.
• Ensure accuracy and timeliness of quarterly investor reports, valuation summaries, and financial disclosures.
• Assist in preparation and filing of AIF compliance reports, annual filings, and investor grievance redressal documentation.

5. Risk & Internal Controls

• Establish internal control systems to monitor compliance across all business functions.
• Conduct regular compliance reviews and report findings to the Board / Audit Committee.
• Track regulatory updates, circulars, and amendments impacting AIFs, investment advisers, and merchant banking activities.

Qualifications & Experience

• Education:
• Qualified Company Secretary (ACS) from the Institute of Company Secretaries of India (ICSI) – mandatory.
• Additional qualifications such as LLB or CA/MBA (Finance) preferred.
• Experience:
• 2–3 years of relevant experience
• In-depth understanding of Companies Act, FEMA, SEBI and RBI compliance frameworks.

Key Skills & Attributes

• Excellent drafting, communication, and analytical skills.
• Ability to manage multiple stakeholders including regulators, investors, trustees, and auditors.
• Ethical, proactive, and detail-oriented with strong decision-making ability.
• High integrity and discretion in handling sensitive information.

Job Type: Full-time

Work Location: In person, Gurgaon (Sec-24)

Job Type: Full-time

Pay: ₹12,082.57 - ₹50,000.00 per month

Ability to commute/relocate:

• Gurgaon City, Haryana: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your current CTC and expectation?
• Are you an immediate joiner? If not, what is your notice period?

Experience:

• post-qualification: 1 year (Required)

Work Location: In person