Assistant Commercial Officer

Role & responsibilities

Designation

Years of Experience        –

JOB PROFILE FOR SITE COMMERCIAL

Key Responsibilities

1. Client Billing

   : Oversee and manage client billing cycles, ensuring all invoicing is accurate and timely.

2. Client Relationship Management

   : Maintain strong client relationships, addressing billing queries and enhancing client satisfaction.

3. Payment Collection

   : Ensure timely collection of payments, including follow-ups on outstanding invoices and supply/service retentions.

4. GST Management

   : Handle GST input credits, ensuring accurate entries and compliance with government regulations.

5. Bank Guarantee Maintenance

   : Maintain up-to-date records of bank guarantees and proactively coordinate with clients for BG reductions.

6. Vendor Management

   : Process invoices for local vendors and ensure timely payments, collaborating with procurement as needed.

7. Data Analysis and Reporting

   : Analyze financial data, prepare growth reports, and identify areas for revenue optimization.

8. Amendments Preparation

   : Handle interim and final amendments as per project requirements.

9. Status Reporting

   : Update the headquarters on withheld and less certified amounts, including actionable insights for improving collections.

10. Amendment Preparation

    : Prepare and manage interim and final amendments to ensure accurate project documentation and approvals.

11. Labor Licensing Compliance

    : Apply for and maintain labor licenses as required, ensuring timely filing of returns and adherence to regulations.

12. Material Control

    : Oversee the inwards and outwards of store materials to ensure efficient inventory management.

13. Material Reconciliation

    : Conduct periodic reconciliation of materials to maintain accuracy and manage discrepancies effectively.

14. Administrative Record Keeping

    : Maintain accurate records of employee attendance, security deposits, fixed assets, and other essential administrative documentation.

15. GST Reconciliation

    : Perform monthly reconciliation of GST with vendors, ensuring compliance and accuracy across accounts.

16. Way Bills Preparation and Records

    : Prepare WayBills as required and maintain detailed records to support logistics and regulatory compliance.

17. Physical Verification of Assets

    : Conduct monthly physical verification of store materials and fixed assets to maintain accurate inventory records.

18. Quarterly Billing Preparation

    : Prepare quarterly PV bills related to supply and erection, ensuring accuracy and alignment with project milestones.

19. MIS Reporting

    : Generate regular MIS reports on physical inventory, revenue, and margin data to provide actionable insights for operational improvement.

20. Variance Analysis

    : Conduct variance analysis between budgeted and actual costs, identifying discrepancies and advising on expense control measures.

21. Monthly RBC Preparation

    : Prepare monthly RBC (Revenue, Billing & Collection) reports to ensure targets are met and to support effective revenue tracking.

22. Annual Budget Preparation

    : Develop yearly budgets for both revenue and costs, setting benchmarks and aligning with financial goals.

23. Billing Verification

    : Verify billing amounts by reviewing purchase orders and store inwards/outwards, ensuring alignment with contractual terms.

24. Support for Finance Teams

    : Provide necessary financial data and support to site and corporate finance teams, assisting in strategic decision-making.

25. Vendor Invoice Verification

    : Review and verify vendor bills/invoices for accuracy and completeness, coordinating with headquarters to ensure timely payments.

26. Material Consumption Posting

    : Post steel, cement, and other material consumption details accurately in SAP, maintaining an updated record of material usage.

27. Bank Reconciliation

    : Prepare monthly cash and bank books, performing detailed bank reconciliations in SAP using relevant T-codes for accurate financial tracking.

Qualifications

• Bachelor’s degree in commerce, Finance, or a related field.
• Experience in site commercial roles, with a strong focus on client billing and accounts receivable.
• Proficiency in SAP and MS office for financial data entry and reporting.
• In-depth knowledge of GST, bank guarantees, and financial regulations.
• Excellent communication skills for effective client and vendor interactions.

Preferred candidate profile