AM Facility & Administration

Job Title

Position Summary:

Assistant Manager Facility & Administration

Company Websites:

• www.assaabloy.com

Key Responsibilities:

Travel & Hospitality Management

• Establish and streamline processes for travel bookings, hotel arrangements, guest house operations, and related administrative support.
• Ensure cost-effective and timely travel coordination for employees and guests.

2. Canteen & Food Services

• Standardize canteen operations with a strong focus on food quality, hygiene, nutritional balance, and waste minimization.
• Conduct regular audits and partner with vendors to implement continuous improvements.

3. Office Display & Employee Amenities

• Lead initiatives to elevate office aesthetics and workplace ambience.
• Oversee procurement of uniforms, safety shoes, and employee amenities in line with global ASSA ABLOY standards.

4. Employee Grievance Management

• Act as a key support function for resolving facility-related

  employee concerns with speed and transparency.
• Partner with HR and Operations to ensure a positive workplace experience.

5. Building & Facility Operations

• Ensure seamless daily operations of all building systems, including housekeeping, plumbing, civil maintenance, electrical, and security.
• Plan and optimize space utilization in alignment with business needs.
• Coordinate office expansions, relocations, layout improvements, and renovation activities.
• Lead facility-related projects such as infrastructure upgrades and new construction initiatives.

6. Vendor & Contract Management

• Implement a transparent vendor evaluation and performance monitoring framework.
• Build strong partnerships with vendors to ensure service quality, compliance, and alignment with organizational goals.

7. Budgeting & Cost Control

• Monitor and maintain the facility management budget with accuracy and ownership.
• Identify and execute cost-saving opportunities in utilities, maintenance, and service contracts without compromising standards.

Required Skills & Competencies:

• Strong understanding of building systems, maintenance processes, and facility operations.
• Excellent coordination, planning, and organizational abilities.
• Strong communication, presentation, and stakeholder management skills.
• High degree of ownership, time management, and prioritization.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Proficiency in MS Excel, PowerPoint, and SAP.
• Strong command of written and spoken English

  .

Educational Qualifications & Experience:

• 8–15 years of experience in Admin/facility management or a similar role within a medium or large manufacturing unit.

• Graduate in any discipline; a master’s degree will be an added advantage.

Required Skills & Competencies:

• Knowledge of building systems and maintenance procedures.
• Excellent organizational and understanding skills.
• Strong Coordination abilities.
• Excellent communication, presentation, and relationship-building skills.
• Exceptional time management, planning, and prioritization capabilities.
• Ability to work independently while contributing effectively as a team player.
• Proficiency in Excel, PowerPoint, and SAP.
• Strong command of English (verbal & written).

Key Benefits

At ASSA ABLOY, we open doors to growth, balance, and meaningful opportunity. When you join us, you become part of a global organisation that genuinely values your well-being, development, and contribution.

• Comprehensive leave benefits that support a healthy work–life equilibrium.
• Robust learning pathways, higher-education support, and well-defined performance frameworks that accelerate your professional advancement.
• International exposure and clear career mobility within the wider ASSA ABLOY Group.
• Structured Rewards & Recognition programs, competitive performance bonuses, and transparent variable pay mechanisms.
• Provision of a company car, mobile phone, laptop, and seamless business travel reimbursement to support your operational needs.
• Relocation assistance when required, ensuring a smooth transition into your new role or location.
• A respectful, inclusive, and people-centric culture underpinned by strong safety and governance practices.

Note: This job description is not intended to be an all-inclusive list of duties and responsibilities. Rather, it is intended only to describe the general nature of the job. Employee may be expected to perform other related duties as required to meet the ongoing needs of the organization.

About ASSA ABLOY

We are the ASSA ABLOY Group

Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 72 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access. As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally. As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.

Let’s create a safer and a more open world – together!