Administrative Assistant IND

Directly support Senior Leaders to ensure effective management of all accountabilities that support the executive office. This includes communications, set business agendas, regular interaction with the Executives direct reports, manage the office, and take on specific assignments and ensure deliverables are met. Manage calendar of multiple leaders/advisors/team across geographies/time zone to coordinate variety of meetings. Coordinate travel arrangements (Domestic or International) and reservations, as needed. Expense submission for the leader and the team.

Key Responsibilities

• Should be able to work independently on behalf of leader to Identify, delegate and take action on emails on a daily basis.
• Liaison with corporate colleagues, employees, advisors, external clients on behalf of the Leaders office.
• Take ownership to prepare materials and agendas for daily, weekly, monthly team meetings and TownHalls.
• Prepare presentations, communications, and talking points for the Leader as needed.
• In the absence of the Leader, manage interactions with advisors, corporate leaders, employees and external clients.
• Calendar management, requiring interaction with multiple leaders/ teams and assistants across geographies/ time zones to coordinate a variety of meetings.
• Managing expense submission for the leader and their teams
• Help in coordinating travel arrangements (Domestic or International) and reservations, as needed.
• Track action items, summarize miscellaneous reports / documents, as and when required.

Required Qualifications

• Relevant experience in managing an executive s office, scheduling or voice process.
• Exceptional at developing communications- ability to synthesize information, write for understanding at all levels of the organization.
• Experience influencing at all levels of the organization; proven ability to drive results through others.
• Proven ability to work under pressure with undefined processes, tight deadlines and frequently changing priorities.
• Ability to work with teams, leaders in a virtual environment.
• Calendar management skills, including the coordination of complex executive meetings.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
• Bachelor s/Master s degree in any discipline

Preferred Qualifications

Ameriprise India LLP has been providing client based financial solutions to help clients plan and achieve their financial objectives for 125 years. We are a U. S. based financial planning company headquartered in Minneapolis with a global presence. The firm s focus areas include Asset Management and Advice, Retirement Planning and Insurance Protection. Be part of an inclusive, collaborative culture that rewards you for your contributions and work with other talented individuals who share your passion for doing great work. You ll also have plenty of opportunities to make your mark at the office and a difference in your community. So if youre talented, driven and want to work for a strong ethical company that cares, take the next step and create a career at Ameriprise India LLP.