Administration Officer

A Reputed Manufacturing company looking for a proactive administrative Officer for Reginal office, Jigani Industrial Area .

Profile Summery: The Office Administration Officer will provide essential administrative support tailored to an engineering environment, ensuring smooth project coordination, resource management, and team efficiency. This role involves handling day-to-day office tasks, supporting technical teams with documentation, and facilitating communication between engineers, clients, and vendors.

The ideal candidate is organized, tech-savvy, and comfortable in a detail-focused setting with occasional project deadlines

What You’ll Do:

• Greet clients, vendors, and visitors; manage incoming calls, emails, and inquiries related to engineering projects, directing them to appropriate engineers or project managers.
• Maintain office inventory, including engineering supplies (e.g., drafting tools, software licenses, safety gear), and coordinate procurement with vendors.
• Schedule meetings, site visits, and project milestones; book conference rooms and arrange virtual tools like Zoom or Microsoft Teams for remote engineering collaborations.
• Perform admin tasks such as filing project documents, data entry into engineering databases, generating reports on timelines/budgets, and archiving CAD files or blueprints (digital and physical).
• Assist with basic financial duties, including processing engineering invoices, tracking project expenses, and supporting compliance with industry standards (e.g., expense reconciliation for billable hours).
• Support HR and onboarding for engineering staff, conducting induction program and distributing safety protocols.
• Draft and format technical correspondence, such as RFPs (Requests for Proposals) progress reports, and client memos using Microsoft Office.
• Ensure office compliance with engineering regulations (e.g., health/safety protocols, document retention policies) and coordinate with facilities for maintenance of specialized equipment like plotters or 3D printers as directed by management.
• Prepare presentation decks, spreadsheets for cost estimates, and Gantt charts for project overviews to aid engineering leadership.
• Collaborate with project teams to resolve administrative hurdles, such as permit tracking or subcontractor coordination.

What We’re Looking For:

• Graduate with 4–5 years’ experience in administration activities.
• Only Male candidate
• communication and interpersonal abilities.

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Life insurance
• Paid sick time
• Provident Fund

Ability to commute/relocate:

• Jigani, Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Work Location: In person