Job
Description
Job Title: Admin and Transport In-Charge Department: Administration Location: Chrysalis High Job Purpose: To oversee the school’s day-to-day administrative operations and ensure the safe, efficient, and smooth functioning of transport services, facility management, vendor coordination, and general support services, thereby creating a safe and organized environment for students, staff, and visitors. Key Responsibilities: 1. School Administration: Manage daily administrative operations, ensuring proper functioning of all school facilities. Supervise cleanliness, maintenance, and hygiene across school premises including classrooms, corridors, restrooms, staff rooms, cafeteria, and reception. Monitor and control inventory of office stationery, housekeeping materials, and pantry supplies. Handle petty cash and maintain records for administrative expenses. Oversee courier dispatch and record-keeping. Maintain updated contact lists for staff, vendors, and emergency services. 2. Transportation Management: Plan and monitor student transport operations including bus routing, scheduling, and GPS/CCTV tracking. Ensure safety protocols are followed during student pick-up and drop-off. Coordinate with drivers, bus attendants (maids), and parents to address any transport-related concerns. Maintain fuel logs, bus maintenance records, and ensure timely servicing of school vehicles. Conduct route reiki and suggest optimizations for efficiency and safety. 3. Infrastructure & Facility Management: Oversee repair and maintenance of school infrastructure including classrooms, electrical systems, plumbing, air conditioning, and fire alarms. Liaise with external vendors and contractors for timely facility-related services and AMC renewals. Conduct regular facility audits and ensure timely resolution of issues. Ensure availability and upkeep of essential utilities like water, power, and internet. 4. Safety, Security & Compliance: Maintain visitor records and ensure campus access protocols are followed. Oversee police verification of all staff including drivers, housekeeping, and support staff. Ensure all safety measures are in place including fire extinguishers, alarms, and emergency response protocols. Coordinate with security guards for gate management and student safety. 5. Vendor & Contract Management: Identify, evaluate, and manage vendors for facility services, supplies, maintenance, and transportation. Ensure timely procurement and cost-effective vendor management. Process purchase requests (PRs), maintain service logs, and ensure timely payment processing in coordination with accounts. Maintain and renew contracts and AMCs for equipment like laptops, printers, and air conditioners. 6. Event & Activity Support: Assist in logistical planning and execution of school events, celebrations, and extracurricular activities. Arrange for materials shifting, food/snack coordination, and transport planning during events. Support budgeting and resource planning for school functions. 7. Housekeeping and Pantry Oversight: Supervise the housekeeping team to maintain cleanliness and hygiene across school areas. Monitor pantry operations including daily tea/coffee services and refreshment arrangements. Ensure timely replenishment of housekeeping and pantry supplies. Skills and Qualifications: Graduate in Administration, Facility Management, or a related field (preferred). 4–8 years of experience in school or institutional administration. Strong understanding of school safety norms and child-friendly practices. Excellent organizational, communication, and coordination skills. Ability to manage multiple vendors, prioritize tasks, and work under pressure. Familiarity with school transport operations and compliance is a plus. Job Type: Full-time Pay: From ₹30,000.00 per month Benefits: Health insurance Provident Fund Schedule: Day shift Work Location: In person
