Administration Manager

Job Title:

About Company

ZARTHI is a technology service provider that acts as a catalyst for businesses. We have established relationships with companies and organizations such as Haldirams hirdwave Coffee, m-Pocket, UNICEF, and UNDP. Beyond providing technology support, we also specialize in cloud management. Our offerings span over 25 practices, including Product, UI/UX,Infrastructure, SRE, DevOps, Application, Data, and AI. The technologies we support include Java,React, Flutter, Python,IoT, BigQuery, Data Lake, and more.

Key Responsibilities

Office & Facility Management

• Supervise maintenance, housekeeping, and security operations across all office locations.
• Ensure all office infrastructure, utilities, and equipment are functional and well-maintained.
• Manage space planning, seating arrangements, and workstation allocations to optimize efficiency.
• Coordinate with facility teams to address and resolve any maintenance or operational issues across regions.
• Monitor power supply, escalate outages or disruptions, and ensure timely resolution through the appropriate vendors or authorities.

Asset & Inventory Management

• Coordinate with the inventory team and maintain updated records of company assets, including IT equipment, furniture, and other office inventory across all regions.
• Keep track of stock levels for hygiene materials, pantry supplies, and other consumables, ensuring timely replenishment.
• Oversee courier and dispatch operations, ensuring accuracy, timeliness, and proper documentation.
• Verify quantities, manage purchase orders, and ensure timely processing and submission of all vendor invoices.

Budgeting & Reporting

• Prepare and manage the administrative budget, monitoring actual expenses against forecasts to ensure cost efficiency.
• Review and validate all admin-related invoices before submission for payments.
• Maintain data/reports and provide periodic updates on facility status, asset utilization and cost optimization initiatives.
• The role might require you to travel to all regional offices as well to keep everything in check.