Administration Executive

Immediate Joiner Preferred

Key Responsibilities:

1. Office Administration & Facility Management

Manage housekeeping (HK) staff and pantry operations to ensure workplace hygiene and staff comfort.

Coordinate with vendors for office maintenance, utility services, and facility requirements.

Oversee office infrastructure upkeep (furniture, lights, equipment, repairs).

2. Team Support (Backend, Production, QC, Storage)

Provide timely administrative support to ensure uninterrupted operations across departments.

Facilitate movement of materials, documents, or resources between teams.

Coordinate requirements related to production and storage (stationery, consumables, safety items, etc.).

3. Employee Services & Compliance

Process ID card requests for new joiners and replacements.

Maintain records of employee attendance/visitor logs/security if applicable.

Support in travel arrangements, bookings, and maintain travel tracker.

4. Vendor & Procurement Management

Identify, coordinate, and negotiate with vendors for office supplies, consumables, and service contracts (pantry, HK, IT, etc.).

Maintain AMC (Annual Maintenance Contracts) for office equipment and facilities.

Monitor and track consumables stock (stationery, pantry items, cleaning materials).

5. Finance & MIS

Manage petty cash, prepare expense vouchers, and ensure timely settlements.

Maintain MIS reports (Admin cost tracker, Travel MIS, Consumable tracker, Vendor payments).

Support cost-saving initiatives through effective resource utilization and vendor negotiations.

6. Governance & Reporting

Prepare and circulate trackers/reports to management on regular intervals.

Ensure company policies and SOPs related to admin are followed.

Highlight gaps/issues proactively and suggest improvements in admin operations.