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Administration Executive

Administration Executive

Claimpower

3 - 6 years

2 - 4 Lacs

navi mumbai

Posted:1 week ago| Platform:

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Skills Required

hr administration office administration administration work

Work Mode

Work from Office

Job Type

Full Time

Job Description

Role & responsibilities

Ensure proper documentation of assets in asset lists/trackers.
Office administration and facilities management professional with overseeing workplace services, vendor relations, transport, and

procurement.

Vendor and procurement management, managing negotiations, purchase planning

execution for IT peripherals, office supplies, and facility services.

Monitor inventory of office supplies and manage procurement within budgetary constraints.
Monitor costs and expenses to assist in budget preparation.
Document and track assets under defect liability period and AMC agreements.
Validate invoices, process approvals, and ensure timely payments in coordination with the Finance

team.

Empanel vendors to achieve cost efficiency, manage vendor agreements, and track agreement

statuses for timely renewals.

Maintain a comprehensive tracker/database of all vendors.
Coordinate and facilitate office celebrations and events (e.g., Family Day, Diwali).

Conduct regular inspections of EP ( Electrical, Plumbing) equipment systems and

manage necessary adjustments and controls.

Ensure timely execution of planned preventive maintenance (PPM) activities.
Organize and supervise other office activities such as renovations and event

planning.

Stay informed about organizational changes and business developments.
Collaborate closely with the Senior Manager to resolve administrative issues and improve service

delivery efficiency.

Purchase order creation, Invoice booking

Preferred candidate profile

Excellent communication skills
Organized and time management
Petty cash management
Office Administration
Bank coordination
Vendor Management

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