Administration Executive

Office Administrator Job Description

Role: Office Administrator

Department: Administration

Location : Malleswaram , Bangalore

Years: 1 to 5 Years

Reports To: Office Manager / HR Manager

Contact : Akash HR - 7824848607

Overview:

The Office Administrator ensures smooth daytoday operations of the office by managing clerical, logistical, and support tasks.

Key Responsibilities:

- Recordkeeping: Maintain employee records, attendance, leave balances, and HR files.

- Correspondence: Handle incoming/outgoing mail, emails, and distribute documents to relevant staff.

- Scheduling: Coordinate meetings, appointments, and conferenceroom bookings; manage executive calendars.

- Visitor management: Greet visitors, verify identities, and direct them to appropriate personnel.

- Supply management: Monitor office supplies inventory; order stationery, equipment, and restock as needed.

- Facility upkeep: Ensure cleanliness, security, and proper functioning of office equipment (printers, copiers, phones).

- Document processing: Prepare reports, presentations, and spreadsheets; handle data entry and filing (physical & digital).

- Travel & logistics: Arrange travel itineraries, accommodations, and visas for staff; coordinate transport and accommodation for visitors.

- HR support: Assist with onboarding new hires, exit formalities, and maintain HR notice boards.

- Communication: Serve as point of contact for internal/external queries; forward calls and messages promptly.

- Event coordination: Organize office events, meetings, and training sessions; manage catering, seating, and AV needs.

Required Qualifications:

- Education: Bachelors degree in Business Administration, Office Management, or related field (or equivalent experience).

- Experience: 12years of administrative experience preferred.

- Skills: Excellent communication, MS Office/Google Workspace proficiency, organizational ability, and attention to detail.