Administration Assistant

Corporate Sector Administrative Assistant

Professional Job Description, Responsibilities, Eligibility & Required Qualities

---

1. Job Description (Professional Draft)

The Administrative Assistant is responsible for providing executive and operational support to the management. The position ensures smooth office operations, proper documentation, effective communication, and overall administrative coordination. The role requires a proactive, disciplined, and present-minded individual who can handle multi-tasking with confidence and professionalism.

---

2. Key Responsibilities (Corporate Standard)

A. Office & Administrative Management

Manage day-to-day office operations and administrative functions.

Maintain official files, records, reports, and confidential documents.

Handle phone calls, emails, letters, notices, and all communication channels.

Maintain office calendar, schedule meetings, appointments, and office activities.

B. Documentation & Reporting

Draft and prepare professional letters, notices, circulars, and official documents.

Create and maintain Excel records, MIS data, reports, and documentation files.

Prepare PowerPoint presentations for meetings, training, and management review.

Maintain high-level data accuracy and timely reporting.

C. Communication & Coordination

Communicate professionally with clients, staff, vendors, and management.

Coordinate HR, admin, and field-related communication for smooth workflow.

Assist management in organizing interviews, office programs, events, and meetings.

Support daily correspondence and ensure timely update to stakeholders.

D. Technical & System Handling

Operate MS Office tools: Word, Excel, PowerPoint, Email, PDF Management.

Maintain digital documents, online forms, and office management systems.

Assist in preparing presentations, profiles, and project documentation.

E. Administrative Support & Compliance

Provide support to both management and field teams whenever required.

Ensure discipline, punctuality, and adherence to corporate policies.

Support in procurement, office logistics, and record maintenance.

Ensure admin satisfaction by balancing both sides (management & team).

---

3. Eligibility Criteria (Corporate HR Standards)

Minimum Qualification: Graduate (Any Stream).

Experience: 0–3 years (Freshers with strong communication & computer skills accepted).

Age Limit: 21–35 years preferred.

Language Skills: Assamese, Hindi, and English (preferred).

Must be presentable and capable of professional communication.

---

4. Required Qualities & Skills (Professional Standard)

Professional Competencies

Smart communication skills and corporate etiquette.

Proficiency in MS Office: Word, Excel, PowerPoint.

Strong knowledge of computer-based operations and email handling.

Capable in drafting letters, mailing, preparing presentations & maintaining data.

Good time management, organizational and documentation skills.

Personal Attributes

Hardworking, responsible, and highly disciplined.

Social-minded, positive thinker with teamwork skills.

Strong self-confidence and problem-solving ability.

Ready to struggle, sacrifice, and adapt during challenging situations.

Present-minded, balanced, and supportive of both management and staff.

Ethical, committed, and focused on administrative satisfaction.

---

5. Role Objective (Corporate Purpose Statement)

To ensure smooth administration, accurate documentation, efficient communication, and high-level support to the management, contributing to the overall growth and discipline of the corporate office

Job Type: Full-time

Pay: From ₹15,000.00 per month

Benefits:

• Commuter assistance
• Health insurance
• Internet reimbursement
• Provident Fund

Work Location: In person