Administration Assistant

Role

Experience

Job Location

About OJ Commerce:

OJ Commerce (OJC), a rapidly expanding and profitable online retailer, is headquartered in Florida, USA, with a fully-functional office in Chennai, India.

We deliver exceptional value to our customers by harnessing cutting-edge technology, fostering innovation, and establishing strategic brand partnerships to enable a seamless, enjoyable shopping experience featuring high-quality products at unbeatable prices. Our advanced, data-driven system streamlines operations with minimal human intervention.

Our extensive product portfolio encompasses over a million SKUs and more than 2,500 brands across eight primary categories.

With a robust presence on major platforms such as Amazon, Walmart, Wayfair, Home Depot, and eBay, we directly serve consumers in the United States.

As we continue to forge new partner relationships, our flagship website www.ojcommerce.com, has rapidly emerged as a top-performing e-commerce channel, catering to millions of customers annually.

Job Summary

Office Administrator

Responsibilities:

• Oversee day-to-day office operations to ensure everything runs smoothly and efficiently.
• Coordinate with building management and promptly resolve any maintenance issues.
• Supervise housekeeping staff, maintaining a clean, organized, and guest-ready office environment at all times.
• Schedule deep cleaning on alternate Saturdays and ensure the housekeeping team is well-trained through the vendor.
• Monitor office supplies and restock proactively to avoid shortages.
• Maintain accurate and accessible records — both physical and digital — for easy retrieval when needed.
• Manage relationships with vendors for maintenance, IT, security, and other office services.
• Source and negotiate with cost-effective vendors that meet our quality and budget standards.
• Support new employee onboarding by setting up workstations and assisting them in settling in.
• Assist the accounts team with petty cash management, expense tracking, data entry, and invoice follow-ups.
• Track housekeeping staff attendance and coordinate timely updates with the vendor.
• Ensure adherence to office safety, hygiene, and statutory compliance requirements.

Skills:

• Bachelor’s degree (B.Com, BBA, BA preferred).
• 2 to 5 years of experience in office admin or similar role.
• Comfortable communicating in

  English and Tamil

  .
• Organised, detail-oriented, and able to juggle multiple things at once.
• Hands-on with

  MS Office tools

  (Word, Excel, Outlook); knowledge of

  Office 365

  is a bonus.
• A discreet and trustworthy professional who can handle sensitive information with care.
• Basic understanding of HR and admin processes.
• Experience in Indian corporates or mid-sized firms.
• Familiarity with statutory compliance (PF, ESIC, TDS documentation, etc.)

What we Offer

• Competitive salary
• Medical Benefits/Accident Cover
• Flexi Office Working Hours
• Fast paced start up