Admin Officer

• Maintain overall discipline, hygiene, and work culture across factory premises.
• Ensure uninterrupted functioning of office infrastructure (electricity, water supply, office equipment, telecommunication, and internet).
• Oversee restrooms and drinking water facilities ensuring cleanliness, sanitation, and compliance with statutory norms.
• Ensure pest control activities are conducted periodically.
• Supervise the repair, maintenance, and AMC of office and factory facilities.
• Ensure proper upkeep of company assets, furniture, fittings, and administrative supplies.
• Coordinate with security contractors for deployment, attendance, and discipline of security staff.
• Monitor entry/exit of personnel, vehicles, and materials as per gate pass policy.
• Ensure fire extinguishers, CCTV cameras, alarms, and access controls are functional.
• Liaise with the Safety Officer/EHS team for compliance with Factory Act, fire safety norms, and emergency preparedness.
• Maintain records of visitors, contractors, and security incidents.
• Supervise daily housekeeping activities across offices, shop floor, stores, and common areas.
• Ensure compliance with waste disposal norms, including hazardous chemical waste in coordination with EHS.
• Ensure proper storage and disposal of scrap, plastic, and bio-medical waste (if any).
• Ensure statutory compliance under the Factory Act relating to restrooms, drinking water, and welfare amenities.
• Maintain statutory records related to contract labour (in coordination with HR/Legal).
• Liaise with government authorities (Gram Panchayat, MIDC, Police, Pollution Control Board, Local Municipal authorities, etc.) as and when required.
• Ensure permits, licenses, and factory-related NOCs (water, security clearance, etc.) are valid and renewed on time.
• Ensure transportation facilities (bus, vans, company vehicles) are available and maintained for employee commuting.
• Oversee company-provided accommodations/hostels (if applicable).
• Ensure availability of PPE kits, uniforms, and lockers for employees.
• Handle employee grievance related to facilities (transport, washrooms, drinking water, etc.) promptly.
• Manage service contracts related to housekeeping, security, transport, and maintenance.
• Ensure contractors comply with legal and safety requirements.
• Process vendor bills after verification of services.
• Monitor performance of outsourced staff (housekeeping, drivers, gardeners, etc.).
• Maintain updated records of administrative assets (furniture, IT equipment, vehicles, office supplies).
• Issue and track office supplies, stationery, and consumables.
• Ensure cost control and budget adherence for admin purchases.
• Conduct periodic audits of admin assets and consumables.
• Support evacuation drills, accident management, and first aid arrangements.
• Ensure smooth coordination during strikes, natural disasters, or emergencies.
• Provide logistical support to HR and management during disciplinary actions or legal inspections.
• Maintain MIS reports for admin activities (transport usage, security logs, housekeeping records, etc.).
• Prepare and circulate daily/weekly/monthly admin reports to management.
• Ensure systematic filing of admin documents (AMC, vendor contracts, statutory permits, etc.).

Job Type: Full-time

Pay: ₹15,000.00 - ₹40,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person