Admin

Job Title: Administrative Officer / Administrator / Admin Executive

Department: Administration / Operations

Roles & Responsibilities1. General Administrative Support

• Manage day-to-day administrative operations of the office.
• Handle incoming and outgoing communications (emails, calls, mail).
• Maintain office supplies inventory and place orders as needed.
• Organize and maintain filing systems (digital and physical).
• Prepare reports, memos, letters, and other documents as required.

2. Scheduling & Calendar Management

• Manage and coordinate meetings, appointments, and travel arrangements for staff or executives.
• Book meeting rooms and ensure equipment/refreshments are arranged as needed.
• Send reminders and follow up on scheduled commitments.

3. Documentation & Record Keeping

• Maintain up-to-date employee records, documents, and forms.
• Ensure confidentiality and proper filing of sensitive information.
• Draft and review internal documents, SOPs, and policies when required.

4. Office Management

• Ensure the office environment is well-organized, clean, and presentable.
• Liaise with facility management for repairs, maintenance, or improvements.
• Coordinate with vendors, service providers, and building management as necessary.

5. Finance & Procurement Support

• Assist in preparing and processing purchase orders, invoices, and expense claims.
• Support basic bookkeeping tasks or collaborate with the finance team.
• Track and manage petty cash (if applicable).

6. HR & Onboarding Assistance (If Applicable)

• Support the onboarding process for new employees (ID cards, workstation setup, welcome kits).
• Assist in coordinating employee engagement activities and events.
• Maintain attendance records and leave tracking (if assigned).

7. Compliance & Policy Adherence

• Ensure adherence to internal policies and procedures.
• Maintain up-to-date knowledge of organizational compliance requirements.

8. Communication & Coordination

• Act as the point of contact between departments, clients, and vendors.
• Facilitate internal communication and support interdepartmental coordination.

Key Skills & Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and work under minimal supervision.
• Discretion with confidential information.
• Attention to detail and problem-solving ability.

Job Type: Full-time

Pay: ₹12,000.00 - ₹15,000.00 per month

Benefits:

• Cell phone reimbursement
• Provident Fund

Ability to commute/relocate:

• Guduvanchery Lake, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Database administration: 3 years (Preferred)

Work Location: In person