Admin

Role: Admin Position Overview: Executive Location: Mumbai Experience: 02 Years Role and Responsibilities: Ensure all building facilities adhere to proper safety standards and cleaning procedures Maintain equipment and building provisions to meet health and safety requirements Organize and plan building instalments and refurbishments Supervise facilities staff and communicate with external contractors and vendors Keep building and all facilities up to code and accurately follow maintenance protocol Required Skill Set / Competencies - Must Have: Direct the planning and delivery of all facility related and administrative support services and activities at the site on a day-to-day basis. Makes periodic inspections of the building(s) and equipment to determine if technical, janitorial, security and other services are adequate and whether repair work is needed; reviews safety and security equipment and procedures for adequacy. Assigns and reviews work of subordinates, gives instructions, maintains discipline and resolves difficult buildings and grounds maintenance and security/safety problems. Innovate, suggest and implement energy management ideas. Oversees the inventory, rental, repair and maintenance of equipment. Review with Client coordinator regarding various maintenance issue & improvement of building system. Analyse/ recommend solution on the complaint analysis. Maintains compliance with departmental security, audit procedures, and Client management policy. Manage the office services needed to support department operations. Establish and maintain essential records and files Co-ordination with local authorities Supervises the staff involved in performing the functions of the assigned units. Develops and establishes policies and objectives consistent with those of the organization to ensure efficient and safe operation. Responsible for overall upkeep of the site to high standards of operations, maintenance and cleanliness. Data gathering and reporting on all facility operations. Periodically check / amend checklist, operation steps, spares parts consumption analysis. Work in co-ordination with Client on day-to-day activities. Co-ordinate with OEM for service obligation as per AMC & in case of Breakdown of system. Ensure all safety guidelines/ requirements are adhered to by team members/vendors. Maintain discipline and quality of work by all staff Delegate cleaning and maintenance responsibilities to team members Run routine maintenance inspections Monitor interior and exterior areas of building for cleanliness and general conservation Prepare and implement project budgets and timeframes Comply with all health and safety policies and procedures Support maintenance and instalment work as needed Good to Have: Certified Facility Manager (CFM) credential, or equivalent Strong technical knowledge in building maintenance, repairs, and facility management practices. Excellent organisational, problem-solving, and decision-making skills. Knowledge of local building codes, safety regulations, and environmental compliance. Familiarity with property management software and smart building technologies is a plus. Strong communication and interpersonal skills to interact effectively with residents, vendors, and team members. Ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously. Proactive and customer-oriented approach. Degree or certification in Facility Management, Real Estate Management, or a related field is desirable. Experience planning and maintaining facility budgets Contract handling experience Strong attention to detail Qualification Advanced mechanical and plumbing skills Knowledge of HVAC and other building systems Ability to lift heavy objects and do other labour-intensive tasks Excellent time management and multitasking skills Basic understanding of accounting and finance principles Great leadership and problem-solving skills Graduate / Post Graduate