Admin Executive(Female)

1. Office Management & Operations

• Facility Maintenance: Ensuring the office environment is clean, safe, and functional. Coordinating with housekeeping, security, and maintenance staff.
• Vendor Management: Liaising with suppliers for office supplies, equipment, catering, and other services. This includes negotiating contracts and processing invoices.
• Inventory Control: Managing and ordering office supplies, stationery, pantry items, and other essentials.
• Asset Management: Keeping a record of all office assets like laptops, furniture, and printers.

2. Administrative & Secretarial Support

• Calendar Management: Scheduling meetings, appointments, and conferences for senior managers or entire teams.
• Travel Arrangements: Booking flights, hotels, and local transportation for employees' business travel.
• Document Preparation: Creating, formatting, and proofreading documents, reports, presentations, and correspondence.
• Data Management: Organizing and maintaining physical and digital filing systems, databases, and contact lists.

3. Communication & Coordination

• First Point of Contact: Managing the reception area, greeting visitors, and directing them appropriately.
• Handling Correspondence: Answering and screening phone calls, managing the main office email inbox, and distributing mail.
• Internal Communication: Assisting in circulating memos, notices, and other internal communications.

4. Basic Financial & HR Duties

• Expense Reporting: Assisting employees with their expense claims and processing them for the finance department.
• Petty Cash Management: Handling the office petty cash fund and maintaining records.
• Invoice Processing: Collecting and verifying vendor invoices for payment.
• Onboarding Support: Assisting the HR department with onboarding new employees by arranging seating, laptops, and access cards.

Job Type: Full-time

Pay: Up to ₹25,000.00 per month

Benefits:

• Health insurance

Supplemental Pay:

• Yearly bonus

Application Question(s):

• What is your current salary?
• How many yrs Experience?
• What is expected salary?
• How far from Hebbal, Bangalore?

Work Location: In person