Admin Executive-Travel & Vendor

Key Responsibilities-

1. Travel Management

Plan and coordinate domestic & international travel for employees (flights, hotels,

cabs, visas).

Maintain travel calendars and itineraries.

Ensure economical and efficient travel bookings aligned with company policies.

Track travel expenses and support reimbursements.

Maintain relationships with travel agencies and negotiate best rates.

Handle last-minute travel changes or emergencies.

2. Vendor Management-

Identify, evaluate, and onboard new vendors (office supplies, couriers, facilities,

housekeeping, travel partners, etc.).

Maintain vendor database, agreements, and compliance documents.

Negotiate pricing, contracts, and SLAs.

Monitor vendor performance and ensure timely delivery of services.

Process Purchase Orders and vendor invoices in coordination with Finance.

Resolve escalations related to service quality, pricing, or billing.

3. Office Administration

Oversee office maintenance, utilities, and facility services.

Manage inventory: stationery, pantry supplies, ID cards, assets, and consumables.

Coordinate AMC (Annual Maintenance Contracts) for equipment.

Support company events, meetings, and logistics.

Ensure adherence to company admin policies and procedures.

Key Skills & Competencies

Strong coordination & communication skills

Negotiation and vendor handling ability

Good knowledge of travel bookings and documentation

Time management and multitasking

Problem-solving & sense of ownership

Proficiency in MS Excel, Word, and email tools

Qualifications-

Bachelor’s degree (preferred).

2–5 years of experience in administration, travel coordination, or vendor

management.

Experience in corporate/office administration environment preferred.

Job Type: Full-time

Pay: ₹13,047.94 - ₹37,755.45 per month

Application Question(s):

• How many years of experience do you have in Vendor Management?
• What is your Current CTC?
• What is your Expected CTC?
• How soon would you be able to join us?
• Do you have experience in travel desk management?
• Work location would be on-Site, 5 days a week, at Gurgaon. Only apply if you're comfortable with that.

Work Location: In person