Admin Executive

Job Title: Admin Executive

Experience: 35 Years

Department: Administration

Job Summary:

We are seeking a proactive and detail-oriented Admin Executive to support our daily office operations and administrative functions. The ideal candidate will have 35 years of relevant experience, excellent communication skills, and strong proficiency in Microsoft Office tools. This role involves managing travel arrangements, coordinating with vendors, maintaining documentation, organizing internal events, and ensuring smooth office functioning.

Key Responsibilities:

1. Administrative Support

• Manage day-to-day administrative tasks including documentation, filing, and follow-ups.
• Provide support to senior management in scheduling, correspondence, and task coordination.
• Ensure smooth internal operations and assist in implementing office policies.

2. Travel Management

• Coordinate domestic and international travel arrangements for employees and stakeholders.
• Handle bookings for flights, hotels, forex, travel insurance and local transportation.
• Maintain travel records and ensure cost-effective travel planning.

3. Communication & Coordination

• Act as a liaison for internal teams and external vendors.
• Maintain effective communication channels to ensure timely delivery of services and supplies.
• Draft and manage official correspondence as needed.

4. Office Operations

• Oversee procurement and inventory of office supplies and equipment.
• Manage vendor relationships and service contracts.
• Organize meetings, appointments, and company events.

5. Document Management

• Maintain accurate and confidential records, reports, and databases.
• Ensure systematic filing and easy retrieval of documents.
• Support compliance with internal documentation standards.

6. Reporting & Budget Management

• Assist in tracking office expenses and maintaining budgetary controls.
• Manage records of invoices, receipts, and purchase orders.
• Support finance and procurement teams with administrative inputs.

7. Event Management

• Plan, coordinate, and execute internal events and employee engagement activities throughout the year.
• Collaborate with cross-functional teams and vendors to manage logistics, communications, and on-site arrangements.
• Ensure events are well-organized, within budget, and aligned with company culture and objectives.
• Maintain event calendars, track participation, and gather feedback for continuous improvement.

Required Skills & Qualifications:

• 35 years of experience in a similar administrative role.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Experience in travel coordination and vendor management.
• Ability to work independently and handle confidential information.

Preferred Candidate Profile:

• Positive attitude with a proactive approach to problem-solving.
• Strong interpersonal skills and a collaborative mindset.
• High level of integrity and discretion in handling sensitive information.
• Adaptable and eager to contribute to continuous process improvements.