Admin Executive

A. Key Responsibilities

1. Budget- Admin, IR & Liasoning

· Ensure Budget is prepared for Financial year as per set process.

· Responsible for preparing Monthly proposed v/s actual expense budget for all Admin, IR & Liasoning functions.

· Ensure Budget must be controlled as per Annual Business Plan.

2. Facility Management

· Responsible for handling Security, Housekeeping, Transportation, Pantry, Canteen, Stationary, Pest Control, Water, 5S, Hygiene & Waste Management and other facilities as per required at factory level.

· Ensure manpower works as per set process.

· Ensure proper management of Guest house & Company accommodation.

· Ensure Agreements are prepared and payments are done accordingly.

· Act as a Single Point of Contact to resolve queries related to facility management.

3. Admin Procurements, Meetings & MIS/Reports

· Ensure all procurements related to admin must be within the budget line and as per process.

· To Prepare the Meeting Calendar, Schedule it & prepare Minutes of meetings. Further to ensure all points related to the meeting must be closed as per given timeline.

· Verification & Reconciliation of monthly bills.

· To prepare and submit the Monthly reports related to procurement & Admin functions.

4. Employee Engagement, Activity, Event management, CSR & Welfare Activities.

· To prepare the Activity Calendar.

· Ensure all arrangements & execution is done as per set process and within the budget line.

· Ensure CSR & Welfare activities are done as per factory act.

· To ensure all documentation related to the same is shared to HOD & Management on monthly basis.

5. EHS- Environment, Health & Safety, IR & Liasoning work.

· To prepare the EHS, IR & Liasoning Calendar & execute the activities as per factory act.

· To ensure all functions related to EHS, IR & Liasoning must be done within the budget line, with zero errors & before deadline.

· Responsible for proper documentation for EHS, IR & Liasoning activities.

· Ensure healthy relationship with Government & Local bodies.

· Prompt in supporting Management & Employees in medical emergencies.

6. Generalist tasks

· Work closely and coordinating with the HR Manager for Generalist profile e.g. Admin Operations, Employee Engagement & all activities.

· Employee Grievance- Handling grievances related to Admin activities.

· Data Management & MIS - Provide requisite reports and inputs for review processes. Ensure data accuracy & analysis.

· Admin Audits- To ensure all work is done as per SOP & to produce the data or document in audits. Maintaining all records of audits & documents related to Admin.

· Self-development- Continuous Improvements in Admin Process & implementing new Trends.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person