Admin Executive (Admin & Events) - Male, Immediate Joiner

Role Summary

As an Administrative Executive, you will play a key role in supporting the smooth and efficient functioning of our administrative operations. From coordinating travel and events to managing documentation and supporting cross-functional teams, you’ll support our day-to-day activities at the head office and sometimes at the hospitals. This job may demand travel to different locations in India.

Core ResponsibilitiesTravel Coordination

• Collaborate with travel agents to arrange flights, trains, accommodation, and local transportation for office employees.

• Ensure travel bookings are made in a timely, cost-effective manner adhering to internal policies and budget constraints.

Administrative Support

• Provide administrative assistance, including photocopying, scanning, filing, and maintaining records.

• Support departments in day-to-day operational needs.

Event Coordination

• Assist in organizing internal and external events such as donor hospital visits, training sessions, and office gatherings.

• Coordinate collaterals required for events and other office-related work, including liaising with vendors, printing, and sample approvals.

• Provide on-site support to manage logistics, set up, and ensure a smooth experience during events.

MOU Management

• Coordinate the signing and franking of Hospital MoUs in a timely manner.

• Liaise with nutritionists or designated SPOCs for receiving and dispatching MoUs.

• Maintain organized records of all Hospital and Donor MoUs.

Donor Receipt Coordination

• Work with finance and fundraising teams to verify and share donation receipts with donors.
• Manage the Donor Cards Project, including inventory management and coordination of card dispatch on a monthly basis.

Collateral Management in Hospitals

• Manage end-to-end collateral coordination for hospitals, including overseeing design, liaising with on-ground teams for vendor sourcing, and ensuring timely printing and placement.

Must-Haves

• Graduate in any discipline.
• Minimum 3-4 years of experience in office administration and travel desk management.
• Proficiency in Google Sheets, computers, and data spreadsheets.
• Familiarity with travel coordination and booking platforms is an advantage.
• Strong organizational skills, attention to detail, and the ability to multitask effectively.
• Willing to travel within India

Job Types: Full-time, Permanent

Pay: ₹375,000.00 - ₹400,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Provident Fund

Schedule:

• Day shift
• Monday to Friday

Work Location: In person