Admin

An Admin Executive is the backbone of an organization, ensuring smooth and efficient daily operations by managing a wide range of administrative tasks. They provide support to executives, coordinate meetings, handle correspondence, manage office supplies, and maintain organized records, all while ensuring compliance with company policies.

Responsibilities:

• • Office Management: Oversee daily operations, including managing office supplies, facilities, and equipment.
• • Executive Support: Assist executives with scheduling, travel arrangements, and other administrative tasks.
• • Meeting Coordination: Organize and coordinate meetings, preparing agendas, booking rooms, and ensuring smooth logistics.
• • Record Keeping: Maintain organized records, including employee files, financial records, and company documentation, ensuring compliance with legal and regulatory requirements.
• • Communication: Manage internal and external communication, including emails, phone calls, and correspondence.
• • Procurement and Vendors: Handle procurement of office supplies, manage vendor relationships, and ensure timely delivery of goods and services.
• • HR Support: Assist with HR functions, including onboarding, employee records, and other administrative tasks.
• • Event Planning: Coordinate office events, team activities, and corporate meetings.
• • Answer phone calls, take messages, and route calls appropriately.
• • Prepare reports, presentations, and other documentation.
• • Maintain corporate calendars and schedule meetings and appointments.
• • Manage and maintain filing systems for records.
• • Monitor office expenses and maintain financial records.
• • Assist with travel arrangements and expense reports.
• • Manage office supplies inventory and place orders.
• • Handle confidential information with discretion.
• • Assist in the implementation of new technologies and systems.
• • Support other departments as needed.

Qualification:

• • Strong organizational and time-management skills.
• • Excellent written and verbal communication skills.
• • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• • Ability to manage multiple tasks and prioritize effectively.
• • Attention to detail and accuracy in all administrative tasks.
• • Discretion and confidentiality when handling sensitive information.
• • Ability to work independently and as part of a team.
• • Experience with office equipment and basic technology management.
• • Knowledge of basic HR practices and procedures.
• • Strong problem-solving abilities and proactive approach to tasks.