Admin Cum Accounts Assistant

Job Description – Admin & Accounts Assistant

Location: Ameerpet

Salary: ₹17,000 – ₹22,000 per month

Working Hours: 9:30 AM – 6:30 PM (Day shift; may shift to rotational in future)

Qualification: B.Com / MBA (Finance)

Experience: 0–2 years

Age Limit: 21–30 years

Agreement: Must agree to a 2-year employment agreement

Role Overview

The Admin & Accounts Assistant will be responsible for supporting day-to-day administrative operations and basic accounting activities in our Clinical Research Organization. This role requires strong coordination skills, attention to detail, and the ability to multitask in a dynamic work environment.

Roles & Responsibilities

1. Administrative Responsibilities

* Manage front desk operations including handling calls, emails, visitors, and couriers.

* Maintain office documents, employee files, registers, and overall documentation system.

* Oversee office supplies, stationery, housekeeping coordination, and facility upkeep.

* Support HR activities such as onboarding, collecting documents, and preparing joining kits.

* Maintain attendance records, leave tracking, staff movement registers, and basic HR reports.

* Coordinate meeting rooms, training setups, projector arrangements, and conference room scheduling.

* Manage vendor coordination including quotation collection, purchase follow-ups, and service tracking.

* Assist in preparing letters, circulars, memos, and administrative communications.

2. Accounts Responsibilities

* Assist in preparing invoices, vouchers, receipts, and maintaining accounting documentation.

* Handle petty cash management, update cash books, and maintain expense records.

* Support data entry in Tally/Excel including purchase entries, payments, receipts, and journal entries.

* Collect vendor invoices, match with purchase orders, and coordinate approvals.

* Follow up with vendors for invoice submissions, payments, and clarifications.

* Assist with bank-related activities including NEFT/RTGS preparations and cheque requests.

* Support monthly closing activities and prepare basic reconciliation reports.

* Assist Accounts team during internal and external audits by providing required documents.

* 3. Coordination & Reporting

* Coordinate with all internal departments for admin and accounts-related support.

* Maintain trackers for invoices, expenses, vendor updates, and office-related records.

* Submit daily/weekly reports related to admin tasks, accounts updates, and office operations.

* Ensure smooth communication with vendors, service providers, and team members.

Required Skills

* Basic knowledge of accounting concepts and transactions.

* Strong communication and interpersonal skills.

* Proficiency in MS Office (Excel, Word) and familiarity with Tally is an advantage.

* Good organizational and time-management abilities.

* Detail-oriented, disciplined, and capable of handling confidential information.

* Willingness to work rotational shifts if required.

Job Type: Full-time

Pay: ₹14,000.00 - ₹20,000.00 per month

Work Location: In person