Admin Executive

Administrative Support:

• Coordinate schedules, meetings, and appointments for clinical, regulatory, or ethics teams.
• Maintain office supplies, facility upkeep, and vendor management.
• Ensure smooth onboarding and documentation for new staff.2zDocument & Record Management:
• Maintain Trial Master File (TMF), essential documents, and regulatory binders.
• Assist in document control: version control, filing, scanning, and storage.
• Manage SOPs, training records, contracts, and correspondence.
• Support to Clinical Teams:
• Assist Clinical Research Associates (CRAs), Coordinators, and Investigators with site logistics.
• Arrange travel and accommodation for monitoring visits or investigator meetings.
• Track and follow up on site payments and agreements.
• Compliance & Audit Support:
• Assist in preparing for audits (internal/external/ethics/Regulatory).
• Ensure documents are audit-ready and properly archived.
• Follow GCP, ICH, and organizational SOPs.
• Communication & Coordination:
• Act as a liaison between departments – clinical, regulatory, IT, HR, and finance.
• Coordinate ethics committee submissions and meeting logistics.
• Follow-up with vendors, clients, and sponsor representatives.
• Data Entry & Report Generation:
• Enter study-related information into clinical systems or spreadsheets.
• Support tracking of study progress, adverse events, and document status.
• Facility & IT Support Coordination:
• Coordinate with IT for user accounts, system access, and hardware needs.
• Maintain access logs, security camera records (if part of responsibilities).
• HR & Staff Coordination Support
• Assist HR in scheduling interviews, onboarding/offboarding tasks.
• Maintain attendance, leave records, and update trackers.
• Help with ID cards, asset allocation forms, and induction documents.
• Finance/Admin Assistance
• Assist in processing invoices, bills, and petty cash records.
• Regulatory & Compliance Support (If in CRO)
• Support teams in preparing ethics committee submissions or regulatory file copies.
• Assist in formatting/stamping/printing of clinical study documents.
• Maintain vendor file updates and follow-up on payments if needed.

Job Type: Full-time

Pay: Up to ₹375,000.00 per year

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Day shift
• Rotational shift
• Weekend availability

Supplemental Pay:

• Yearly bonus

Work Location: In person