Job
Description
ValGenesis is a prominent provider of digital validation platforms for life sciences companies, including 30 of the top 50 global pharmaceutical and biotech firms. The suite of products offered by ValGenesis aids these companies in achieving digital transformation, ensuring total compliance, and enhancing manufacturing excellence and intelligence throughout the product lifecycle. As the Asset & Vendor Management Specialist at ValGenesis, your primary responsibility will be to oversee the complete lifecycle of company-owned assets. This role places significant emphasis on counseling employees during offboarding or asset-related violations. Additionally, you will be tasked with managing vendor relationships, negotiating service-level agreements, and ensuring cost-effective procurement and support services. Key Responsibilities: - **Vendor Management & Negotiations**: - Lead negotiations with vendors for contracts, renewals, and pricing to secure competitive rates and favorable terms. - Manage relationships with vendors across various categories such as IT hardware suppliers, logistics partners, and AMC providers. - Regularly evaluate vendor performance against SLAs, cost benchmarks, and service quality metrics. - Coordinate vendor onboarding, contract documentation, and compliance with procurement policies. - Act as a central point of contact for escalations, issue resolution, and performance disputes with vendors. - **Asset Management & Re-Counseling**: - Maintain accurate records of all IT and non-IT assets issued to employees using asset tracking tools. - Ensure timely recovery of assets from separated employees, including conducting re-counseling sessions in cases of delayed or non-compliant returns. - Conduct re-counseling discussions to reinforce asset return policies and facilitate smooth closure. - Collaborate with HR and IT departments to align exit clearance processes with asset recovery protocols. - Generate regular reports on asset status, overdue returns, and recovered/non-recovered assets. - Supervise the refurbishing, reallocation, or write-off of returned equipment in accordance with company policies. - **Office Administration Support**: - Manage office supplies inventory and coordinate timely restocking based on consumption patterns. - Collaborate with facility management, security, and housekeeping teams to ensure seamless daily operations. - Assist in travel and accommodation arrangements for employees and visitors as needed. - Coordinate office events, internal meetings, and logistics such as venue selection, refreshments, and equipment setup. Required Skills & Qualifications: - Bachelor's degree in Business Administration, Operations, IT, or a related field. - 3-5 years of experience in asset management, procurement, or vendor management roles. - Proficiency in asset management tools like Freshservice, ServiceNow, or Zoho. - Experience in vendor negotiations and contract lifecycle management. - Strong communication and interpersonal skills for engaging with internal stakeholders and external vendors. - Assertiveness and clarity in conducting re-counseling discussions with employees. - Familiarity with IT asset lifecycle planning, AMC tracking, logistics coordination, and return-to-vendor procedures preferred. - Exposure to working in mid-size or fast-paced startup environments. - High level of integrity and discretion in handling company assets and sensitive employee cases. - Problem-solving mindset and commitment to follow-through. - Ability to maintain a balance between firmness and professionalism in employee interactions. At ValGenesis, we are committed to innovation and enhancing our offerings to exceed industry standards. Join our team where customer success is paramount, teamwork is valued, innovation is encouraged, and achieving market leadership is our ultimate goal. Our work environment fosters creativity, collaboration, and community for our collective success.,
