Job
Description
As an Admin (Lady) specializing in Documentation & Project Coordination at our company in Thirumudivakkam, Chennai, your role involves managing project documentation, assisting in project coordination, and handling day-to-day office administration. Your excellent organizational skills, good communication abilities, and capability to support project teams in achieving deadlines and efficiency will be key to success in this position. **Key Responsibilities:** - Prepare, maintain, and organize project-related documents, reports, and correspondence. - Maintain filing systems (both digital and physical) for contracts, invoices, and project records. - Ensure timely submission of project documentation to clients and internal departments. - Draft letters, official emails, and other communication material. - Assist project managers in planning, scheduling, and monitoring project activities. - Follow up with vendors, clients, and internal teams for project updates. - Track project deadlines and support in preparing progress reports. - Coordinate meetings, prepare minutes of meetings (MoM), and circulate action points. - Handle routine office administration, including correspondence, visitor management, and basic HR support. - Maintain inventory of office supplies and ensure smooth day-to-day operations. - Support management with travel arrangements, appointments, and calendar coordination. - Assist in preparing presentations, proposals, and reports as required. **Qualifications & Skills:** - Bachelors degree (preferred in Administration, Commerce, or related field). - 2-5 years of experience in administration, documentation, or project coordination. - Proficiency in MS Office (Word, Excel, PowerPoint) and basic documentation software. - Strong organizational and multitasking abilities. - Excellent written and verbal communication skills. - Ability to work independently with minimal supervision. - Professional, positive, and team-oriented attitude. As an Admin specializing in Documentation & Project Coordination, you will find this position fulfilling due to the diverse range of responsibilities and the opportunity to contribute to the success of projects and the overall office operations. As an Admin (Lady) specializing in Documentation & Project Coordination at our company in Thirumudivakkam, Chennai, your role involves managing project documentation, assisting in project coordination, and handling day-to-day office administration. Your excellent organizational skills, good communication abilities, and capability to support project teams in achieving deadlines and efficiency will be key to success in this position. **Key Responsibilities:** - Prepare, maintain, and organize project-related documents, reports, and correspondence. - Maintain filing systems (both digital and physical) for contracts, invoices, and project records. - Ensure timely submission of project documentation to clients and internal departments. - Draft letters, official emails, and other communication material. - Assist project managers in planning, scheduling, and monitoring project activities. - Follow up with vendors, clients, and internal teams for project updates. - Track project deadlines and support in preparing progress reports. - Coordinate meetings, prepare minutes of meetings (MoM), and circulate action points. - Handle routine office administration, including correspondence, visitor management, and basic HR support. - Maintain inventory of office supplies and ensure smooth day-to-day operations. - Support management with travel arrangements, appointments, and calendar coordination. - Assist in preparing presentations, proposals, and reports as required. **Qualifications & Skills:** - Bachelors degree (preferred in Administration, Commerce, or related field). - 2-5 years of experience in administration, documentation, or project coordination. - Proficiency in MS Office (Word, Excel, PowerPoint) and basic documentation software. - Strong organizational and multitasking abilities. - Excellent written and verbal communication skills. - Ability to work independently with minimal supervision. - Professional, positive, and team-oriented attitude. As an Admin specializing in Documentation & Project Coordination, you will find this position fulfilling due to the diverse range of responsibilities and the opportunity to contribute to the success of projects and the overall office operations.
